Executive Administrative Assistant - Laney Graduate School

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

The Laney Graduate School (LGS) at Emory University seeks a highly organized, proactive, and relationship-oriented Executive Administrative Assistant to support the Dean and Associate Dean in a fast-paced and dynamic academic environment. Serving as a trusted partner within the Dean’s Office, this role is responsible for managing complex calendars, coordinating meetings and travel, preparing executive briefings and correspondence, and facilitating communication with university leaders, faculty, staff, students, and external stakeholders.

This position offers the opportunity to play a key role in advancing the mission of one of the nation’s leading graduate schools while working closely with senior university leadership on strategic initiatives, special projects, and day-to-day operations.

KEY RESPONSIBILITIES:

• Handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including chart and graph preparation; manages office preparations.
• Maintains calendar for one or several executives and ensures appropriate preparation for daily activities; may coordinate domestic or foreign travel arrangements.
• Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them.
• Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.
• Assists in the administration and interpretation of policies and procedures for the organization and department.
• May supervise and schedule clerical and secretarial staff, initiates paperwork for employee transactions, and assists in investigating and resolving employee issues or concerns.
• May act as a spokesperson for departmental inquiries.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.
• Previous experience with various personal computer software applications.
• Positions in this classification may require the ability to type or keyboard 60 accurate words per minute.

ADDITIONAL JOB DETAILS:

• The Executive Assistant to the LGS Dean plays a critical role in managing the daily operations in support of the Dean’s Office. Reporting to the Dean, the Executive Assistant provides high- level administrative support to both the Dean and Associate Dean—strategically managing schedules, coordinating complex travel, preparing detailed briefings in consultation with the appropriate offices, and ensuring smooth communication across internal and external constituencies.
• This position will provide daily and long-range assistance on a wide range of assignments both internal and external to the division, will provide administrative support to the Dean on a variety of campus wide and/or divisional issues, projects, and programs.
• This position requires an individual who has excellent communication and interpersonal skills, is highly organized, solutions-oriented, and able to anticipate the Dean’s needs. A successful candidate must be confident, discreet, and comfortable respectfully challenging ideas in pursuit of the best outcomes.
• Advanced proficiency in Microsoft Office Suite and comfort using a variety of digital platforms and…