Senior Administrative Assistant

Job Description

Summary:

Position Overview:

Our leadership has the commitment to do what is right, to help set direction for others, and to facilitate tough decisions when required. They are some of the most highly respected business professionals in the world and we have an exciting position for a candidate that wants to learn and growth with these incredible mentors. We are seeking a Senior Administrative Assistant to join our team.

In this role you will have the ability to work cross functionally at all levels as you connect with others within the company. This is a fast-paced position that requires you to be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.

• Responsible for scheduling and managing the executive calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office.
• Leverages technology tools and digital platforms to improve administrative processes, streamline communication, and increase team efficiency.
• Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company's Travel Policy.
• Provides support in arranging meetings, including coordinating the agenda, collaboration of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.
• Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.
• Manages and tracks small- to medium-sized projects, including timelines, key milestones, follow-ups, and deliverables across multiple stakeholders.
• Prepares, edits, and formats executive-level presentations, briefing materials, and reports for senior leaders, ensuring accuracy, clarity, and professional quality.
• Uses Microsoft Office tools, Teams, SharePoint, and other collaboration platforms to organize information, manage documents, and support efficient workflow across the team.
• Anticipates technology and meeting support needs for senior-level discussions, including presentation readiness, materials coordination, and follow-up documentation.
• Performs general clerical duties; collects and opens mail; completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, and consultancy agreements.

High School and some college preferred in Business, Communications, or similar field is ideal.

5-7 years of experience in a high-level, executive support role preferred.

Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook. Working knowledge of SAP and Concur travel system Strong attention to detail, interpersonal, and communication skills are needed. Excellent time management and organizational skills to meet deadlines are needed. Experience scheduling travel arrangements and schedule for management. Support experience in a professional services, sales, or marketing environment. Experience successfully creating and/or modifying processes.

Must possess proven ability to be a resourceful problem-solver. Experience in coordinating projects.

The Coca-Cola Company will not offer sponsorship for employment status (including, but not limited to, H1-B visa status and other employment-based nonimmigrant visas) for this position. Accordingly, all applicants must…