Executive Assistant

Job Title:

Executive Assistant Department:

Executive

Reports to:

Executive Director

The American Civil Liberties Union Foundation of Georgia (ACLU-GA) is seeking a full-time Executive Assistant to provide high-level administrative and executive support to the Executive Director. As the state affiliate of the national ACLU, our mission is to preserve and expand the individual rights guaranteed by the U.S. Constitution, the Georgia Constitution, and related civil rights laws.

Reporting directly to the Executive Director, the Executive Assistant will manage the Executive Director’s schedule, communications, meeting and speaking preparations, and other day-to-day administrative support. The Executive Assistant will also serve as the primary liaison to the Board of Directors, coordinate Board administration and logistics, and handle sensitive and confidential matters with discretion and sound judgment.

• Manage the Executive Director’s highly active calendar, including prioritizing inquiries and requests, resolving scheduling conflicts, and exercising judgment around competing priorities and commitments.

• Draft and prepare a variety of written communications on behalf of the Executive Director, including emails, letters, and other materials.

• Prepare for meetings by developing agendas, compiling and organizing materials, coordinating logistics, and ensuring the Executive Director has the information and documents needed in advance.

• Communicate directly and on behalf of the Executive Director with Board members, donors, staff, and other stakeholders, and serve as the primary point of contact on matters related to the Executive Director.

• Prepare the Executive Director for public events and speaking commitments by coordinating with appropriate staff, conducting research, and compiling background materials, talking points, and other relevant information in advance.

• Research, prioritize, and follow up on issues and concerns addressed to the Executive Director, including sensitive or confidential matters, and determine the appropriate course of action, referral, or response.

• Maintain the Executive Director’s biography and other relevant materials and respond to requests for information about the Executive Director and the organization.

• Serve as a liaison between the Executive Director and members of the leadership team, facilitating communication and follow-up as needed.

• Support special assignments and projects for the Executive Director and other departments as needed.

• Serve as the Executive Director’s liaison to the Board of Directors and provide general administrative support to Board Members as needed.

• Coordinate Board and Board committee meeting s and events, including maintaining annual calendars, scheduling meetings, sending reminders, drafting agendas, preparing Board packets and presentation materials, coordinating meeting logistics, and recording confidential meeting minutes in the absence of t he Board Secretary.

• Coordinate logistics and materials for Board training s, retreats, and other Board-related events.

• Collaborate with the Executive Director and Board President to coordinate new Board member orientation.

• Maintain Board and Board committee records and information, including contact lists, bios and committee lists.

• Adhere to applicable bylaws governing Board and Board committee matters.

• Strong organizational and time management skills, with the ability tomanagecompeting priorities, meet deadlines, and follow through on assignments in a fast-paced environment.

• Ability toanticipateneeds,identifypotential issues, and take a proactive approach to problem-solving.

• Ability to work independently with…