Administrative Assistant

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Full Time Clerical Atlanta, GA, US

2 days ago Requisition

Salary Range: $50,000.00 To $60,000.00 Annually

Multifamily Property Management | Atlanta, Georgia Area

Schedule: Monday–Friday, 8:00 AM–5:00 PM | In-Office Position

We are seeking a highly organized, detail-oriented, and technology-savvy Administrative Assistant to support our corporate office team at a growing multifamily property management company in the Atlanta area.

This role is ideal for a proactive professional who excels at organization, data management, Microsoft Office applications, and customer service. The successful candidate will provide administrative and operational support to corporate leadership and team members, assist with reporting and spreadsheets, manage incoming calls and inquiries, and help ensure the smooth day-to-day operation of our corporate office.

The ideal candidate is a self-starter who takes initiative, anticipates needs, manages competing priorities, and maintains a high level of professionalism when interacting with residents, property teams, vendors, clients, and corporate team members.

• Provide day-to-day administrative support to corporate leadership and team members across multiple departments.
• Manage incoming phone calls, emails, correspondence, and general inquiries, directing requests to the appropriate individuals.
• Assist with scheduling meetings, coordinating calendars, preparing meeting materials, and maintaining organized records.
• Prepare, format, proofread, and distribute documents, reports, presentations, and other business correspondence.
• Maintain electronic and physical filing systems, ensuring documents are accurate, organized, and accessible.
• Assist with office supply inventory, ordering, mail distribution, shipping, and general office coordination.
• Support onboarding activities and administrative documentation for new corporate and property-level employees as needed.
• Assist with special projects and other administrative duties as assigned.

• Utilize advanced Microsoft Excel skills to create, maintain, and analyze spreadsheets and operational reports.
• Develop and update tracking spreadsheets, data logs, dashboards, and reporting tools to support corporate operations.
• Work with large data sets, organize information, identify discrepancies, and ensure data accuracy.
• Use Excel functions such as XLOOKUP/VLOOKUP, SUMIFS, COUNTIFS, IF formulas, Pivot Tables, sorting, filtering, and conditional formatting.
• Assist with consolidating information from multiple properties and departments into standardized reports.
• Support data entry, reconciliation, document tracking, and reporting deadlines.
• Identify opportunities to improve spreadsheet efficiency, reporting accuracy, and administrative processes.

• Answer and respond professionally to incoming customer service calls and general inquiries from residents, prospective residents, property teams, vendors, and other stakeholders.
• Listen carefully to questions and concerns, provide accurate information within the scope of the role, and direct or escal
• Document calls, inquiries, and follow-up items to ensure timely and appropriate resolution.
• Maintain a courteous, solutions-oriented approach while representing the company’s standards and values.
• Assist with general email correspondence and follow-up communications.

• Provide administrative assistance to Operations, Marketing, Accounting, Human Resources, and other corporate…