Payroll Specialist

Stronger Families for a Stronger Georgia. The Georgia Department of Human Services (DHS) is a dynamic state agency responsible for delivering a wide range of services to Georgia's most vulnerable populations. Our mission is to strengthen Georgia by providing individuals and families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults.

What we offer. Enjoy a generous benefits package that includes a flexible work schedule, unique training opportunities, employee retirement plan, 401(k) plan and 457 plan, 13 paid holidays, vacation & sick leave, medical, dental, vision, long/short‑term care, life insurance, and employee discount programs; in addition to telework opportunities depending upon the position.

Start your career in public service. The Georgia Department of Human Services (DHS), Division of Family and Children Services (DFCS) is seeking candidates for the position of Payroll Specialist 1. This position reports to the Fiscal Operations Manager or Accounting Supervisor and will be housed in Dekalb DFCS Regional Accounting Unit
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JOIN OUR TEAM!!!

Pay Grade: H

Under supervision, accountable for the payroll function and related programs or processes. Consults with government entities, third‑party payroll companies and employees. Interprets organizational policy and government regulations and oversees technical support, customer support and problem resolution.

• Verify check register are in sequential order, and research any missing numbers and provide explanation on registers.
• Provide Customer Service to all individuals requesting admittance to the Accounting offices.
• Daily by NOON, stamp all pieces of incoming mail and verify it against the county’s batch sheets and then distribute to the appropriate staff for processing.
• Daily by 1pm, ensure that Direct Deposit has been verified for vendor and monetary accuracy and submitted to SMI for processing.
• By COB each day, ensure that all checks have been verified for vendor and monetary accuracy before the checks are mailed.
• Daily, ensure that all Direct Deposit and Checks along with their supporting documentation is filed.
• Daily, ensure that a copy of all Direct Deposit or Checks documentation where Restricted Fund accounts were used is placed in the appropriate child’s file.
• Maintain the copier machines, postage machine, and fax machines and report any issues to the supervisor to determine if maintenance is required.
• Ensure the copier machines always have paper in them, and that the postage machine has adequate balances for mailing out payments.
• Ensure that all filing is done for all staff monthly.
• Ensure that all shredding is done for all staff monthly.
• Ensure that the office supplies are maintained and ordered according to policy.
• Ensure that the Inventory is updated for the Regional Accounting office.
• Maintain a log for all in-house checks pickup and distribute to employees according to policy.
• Go to Post office and pick up and drop off mail daily.
• Drop off bank deposits as needed.

• Associate degree in a related field from an accredited college or university; or Two (2) years of payroll/accounting job-related experience.

For more detailed information about the Georgia Department Human Services

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Current State employees are subject to State Personnel Board (SPB) Rules regarding salary.

DHS is an Equal Opportunity Employer.

If you require accommodations under the Americans with Disabilities Act (ADA), email the request by the closing date of this announcement to: hr helpline.gov.

The candidate selected for this position may be subject to pre-employment drug screening, education verification, reference, motor vehicle records, and criminal background checks.

DHS accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DHS will contact educational institutions to verify degree, diploma, licensure, etc.

As an employee of DHS, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.

Due to the volume of applications received, we are unable to provide information on application status by phone or e‑mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring official for next steps in the selection process. Only applicants who are selected and interviewed will receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.