Events Associate

Workplace Type: We ask all employees to work a hybrid schedule, with a minimum 2x/week in their local office. We welcome employees to utilize office space more than that where possible.

The Event Associate plays a critical role in constructing the environment for the ultimate member experience. Operating in a fast-paced, high-pressure environment, this position is responsible for assisting in the end-to-end logistical planning and execution of high-caliber corporate gatherings.

The ideal candidate possesses the confidence and gravitas to represent our brand standards seamlessly. They are a sharp, logical thinker who thrives on execution, possesses a natural sense of urgency, and can masterfully context-switch across multiple parallel projects without losing sight of the details. This role requires a proactive professional who leans in, takes extreme ownership, and consistently brings solutions to the table.

• Logistics & Execution: Assist with the logistical planning, coordination, and flawless execution of high-touch virtual and in-person gatherings (including a high volume of curated dinners).
• Timeline Management: Develop and manage rigorous logistics timelines for multiple parallel events, ensuring critical paths are met.
• Cross-Functional Collaboration: Partner closely with internal cross-functional teams to ensure master guest lists, operational data, and event deliverables are seamlessly aligned and updated.
• Collateral Development: Assist in developing and managing premium event-related collateral (e.g., welcome cards, menus, maps, and detailed event flow plans).
• Data & Systems Management: Utilize Salesforce to promptly and accurately input event costs, manage invoices, monitor spend against specific codes, and leverage data reporting to improve operational efficiency.
• Vendor & Venue Relations: Conduct site visits to secure exceptional locations for gatherings. Maintain premium global vendor relationships and assist with related contract administration.
• Onsite Operations: Travel to gatherings and special programs as required to manage onsite logistics, including packing/unpacking supplies and maintaining immaculate storage and event spaces.
• Trend Sourcing: Keep a pulse on new restaurants, hotels, and unique global experiences to proactively contribute to the team’s experiential portfolio.

• Experience: 1-4 years of full-time experience in event operations, with a strong preference for individuals who have worked directly within high-end venues or premium corporate event environments.
• Technical
  
  Skills:
  
  Proven, hands‑on experience utilizing Salesforce for data input, tracking, and basic reporting.
• White‑Glove Mindset: A natural inclination toward flawless service with a high attention to detail and the ability to maintain our high brand standards.
• Context Switching & Stamina: Exceptional ability to multitask, recall information quickly under pressure, and manage operational items for different events simultaneously.
• Critical Thinking: A logical, rational problem‑solver who can pivot quickly on their feet and exercise strong common sense when challenges arise.
• Proactivity & Ownership: A mindset of constantly thinking “how can we make it better?”, proactively offering perspectives and taking full accountability for assigned tracks of work.
• Communication & Gravitas: Excellent interpersonal skills with the confidence and professionalism required to engage with high-profile stakeholders and diverse cross‑functional teams.
• Sustainability: Demonstrated ability to proactively integrate sustainable event management practices without compromising the premium member experience.

The World 50 Group Way is our unified cultural framework that defines who we are and how we operate, shaped by insights and input from our associates. It brings together our mission, purpose, values, and DNA to foster a culture of community, collaboration, learning, and lasting impact.

Our DNA - How we show up

• Member Obsessed: Building real connections and helping our members win is what drives us.
• Entrepreneurial: We see challenges as chances to get creative and make things happen.
• Collab…