Project Administrator

The Project Administrator will support the Order Fulfilment Process, which includes Sales Order Processing, requesting Production of goods, and Shipment and Delivery of product to support Implementation and Installation within the Elekta Systems. The key elements of this role include securing the transition of new order bookings to the Project Management Team, liaising with the Project Managers and Product Supply Centres to secure shipment and consolidation of goods at the regional storage facilities to support timely delivery of product to meet the pre-defined installation timeline.

While maintaining the new order process from the CLM system (Salesforce) into the ERP system (Infors M3), data quality is key to secure best‑in‑class business informatics, therefore data accuracy is paramount for delivery of revenue and timely generation of invoices.

Hybrid role based in Atlanta, GA.

• Review contract requirements to ensure accuracy and completeness of the order booking process.
• Complete order booking process, which drives customer orders to the ERP system against relevant Product Supply Centres.
• Communicate with the Project Management Team to ensure dates are aligned with the Project Schedule.
• Ensure all shipment dates, including transit times, are aligned with customer orders to meet delivery dates as indicated in the Project Schedule.
• Ensure all contractually required third‑party items are purchased to meet forecasted installation dates by evaluating current vendor lead times.
• Track all shipments to ensure consolidation at regionally supported warehouses is complete to support project delivery timelines.
• Communicate with the Project Management Team to inform of any shipment or delivery risks being tracked by the team.
• Ensure all customer invoices are generated in a timely manner in accordance with contractual payment terms and project schedule.
• Update and maintain project data requirements within the ERP system.
• Action internal activities related to projects from initiation to closure.
• Process contract amendments in a timely manner after approval and execution.
• Work closely with Regional Logistics Companies to ensure delivery from storage to site is completed on time as per logistics booking.
• Process product returns to Product Supply Centre and Spares Warehouses as needed.
• Represent department at weekly project planning meetings, e.g., production scheduling with Product Supply Centres.
• Other duties as assigned or requested.
• Incorporate Elekta values into all department functions and responsibilities.

• Effective written and verbal communication skills.
• Strong ability to multi‑task and attention to detail.
• Ability to work in a rapidly changing environment without direct supervision across multiple levels of the organization.
• Ability to work both independently and as part of a team.
• College degree in Business or equivalent work experience.
• Strong organizational, planning, time, and task management skills.
• Logistics knowledge (preferred but not required).
• Root cause analysis skills.
• Ability to collect, organize and analyze complex data, summarize findings, develop conclusions and recommendations from appropriate data sources.
• Understanding of basic finance and accounting concepts and terminology.
• Strong PC skills in Word, Excel, and PowerPoint.
• Position requires overnight travel for less than 5% of the time.

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, and use hands to handle objects and tools; reach with hands and arms, talk and hear. The employee may occasionally lift and/or move light to moderate weight items, and specific vision abilities such as close vision and the ability to adjust focus are required. The noise level and temperature in the work environment is usually moderate.

Must be able to travel up to 5% of the time. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.