Travel Coordinator

Travel Coordinator (Specialized Corporate Desk)-Portuguese

Pay Rate: $30.00 – $37.00 / hour

Job Type: Ongoing Contract (Strong potential to convert to Permanent/Full-Time)

Employment Restrictions: Strictly W2 Direct Hire Only. No Corporate-to-Corporate (C2C), No Third-Party Agencies, No W2 Referrals/Sub-Vendor Submissions.

• Atlanta, GA 30309 (Midtown / Peachtree St NE) – Highly Preferred

• Miami, FL 33131 (Downtown / S. Biscayne Blvd)

• New York, NY 10022 (Midtown Manhattan / Lexington Ave)
  Work Authorization: U.S. Citizens or Green Card Holders only

Are you an elite travel professional who thrives in a sophisticated, high-volume financial environment? A premier global investment bank is seeking a highly technical Travel Coordinator to join a specialized 3-person US Travel Desk. Managing high-touch logistics for approximately 300 professionals, this role operates much like an in-house travel agency.

This is not a traditional executive assistant role booking occasional trips. We are seeking an industry expert with a deep understanding of global ticketing infrastructure, class-of-service pricing dynamics, and international relocation logistics.

• End-to-End Global Booking: Coordinate, quote, and book complex multi-stop domestic and international flights, group travel, elite lodging, and private car services.

• Advanced Tools & Research: Leverage Concur Solutions and global booking networks to conduct rigorous carrier price comparisons, optimizing routes while strictly enforcing internal corporate travel policies.

• International Relocations: Spearhead full family international relocations (predominantly from Brazil to Miami), overseeing complex temporary housing logistics, visa procurement, and pet transportation accommodations.

• Visa Procurement: Manage the end-to-end travel visa pipeline, including preparing sensitive legal documentation, issuing processing checks, and liaising directly with visa expeditor services.

• 24/7 Traveler Consequence Management: Maintain immaculate, detailed travel itineraries and provide high-touch customer support for foreign and domestic after-hours travel emergencies.

• Vendor & Data Control: Diligently track corporate rewards points, manage relationships/contract reviews with external travel agencies, alert international offices of visiting dignitaries, and assist with month-end corporate card reconciliations.

• Experience: 2+ years of high-volume business travel booking experience (experience working directly within a commercial travel agency, airline desk, or high-volume corporate travel department is highly preferred).

• Technical Sourcing Toolkit: Deep familiarity with corporate booking tools (Concur) is required. Hands-on experience navigating a GDS platform (Sabre or Amadeus) is a massive advantage and serves as a primary indicator of structural industry knowledge.

• Language
  
  Skills:
  
  Portuguese fluency is strongly preferred due to heavy coordination with international offices and relocating families.

• Operational Stamina: Exceptional, acute attention to detail with the ability to multitask seamlessly in an extremely fast‑paced, high‑stakes environment.

• Availability: Must be flexible and reachable on weekends/after-hours to handle urgent global travel disruptions or emergencies.

• Former Corporate Travel Agency Agents

• Airlines Sourcing / Customer Solutions Specialists (e.g., Lufthansa, LATAM, etc.)

• Global Mobility / International Relocation Coordinator

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay