Events Manager I

Description

This position works a hybrid schedule at our East Point location.

Who We Are:

The Atlanta Community Food Bank is working to end hunger in our community with the food, people and big ideas needed so that no one worries where their next meal is coming from. Since 1979, we’ve been providing food for a growing network of nonprofit partners – including food pantries, community kitchens, childcare centers, night shelters and senior centers. We currently serve more than 700 partners in 29 counties across metro Atlanta and north Georgia.

Department:

Institutional Giving/Development

About the Role:

This position plans, coordinates, and executes special events and promotions that advance the Atlanta Community Food Bank’s fundraising, engagement, and awareness goals. The role oversees event logistics, project plans, vendor relationships, communications, sponsor ships, ticket sales, and financial activities to ensure successful event execution. This position works cross-functionally across the Development Department and with internal and external partners to build strong relationships, deliver meaningful event experiences, and support the Food Bank’s mission and development goals.

The position reports to the Manager II, Events.

What You’ll Do:

Project Management:

• Manages and/or supports ACFB special events and promotions (both internal and external)
• Utilizes, configures, and maintains event technology platforms, project management systems, and digital tools to support event planning, execution, reporting, and operational efficiency.
• Manages all logistics of assigned events before, during, and after the event. (Including but not limited to venue selection and coordination, registration, safety, vendor management, and event operations.
• Develops & maintains detailed project plans, timelines and task management systems to ensure successful event execution. Selects vendors and negotiates contracts with supervision of Manager II, Events
• Manages and tracks sponsor ships and tickets sales for events
• Identifies and suggests process improvements that enhance event operations, efficiency, and participant experience.
• Works with leadership team on strategic planning and material approval
• Prepares agendas, meeting materials, and follow-up documentation for event planning meetings. and/or assists in meeting coordination
• Participates in post-event evaluations and incorporates feedback into future event planning

Builds and Nurtures Relationships:

• Maintains accurate records in Raiser’s Edge and other organizational systems.
• Actively cultivates and stewards sponsors, donors, and vendors before, during and after events
• Serves as the primary point of contact for assigned stakeholders ensuring timely communication and exceptional customer service
• Works closely with other departments to achieve fundraising, stewardship, and overall development goals
• Builds and maintains strategic relationships with vendors, sponsors, donors, and community partners to leverage needed resources for the organization.
• Represents the Atlanta Community Food Bank in a professional manner by participating in community organizations, networking opportunities, and /or event-related associations to build relationships within the community
• Coordinates and supports volunteers, board/committee members, and/or interns

Communications:

• Collaborates with Marketing and Communication to build marketing materials including print, digital, website, email, and social media
• Develops, prepares and distributes event communications for participants, sponsors, donors, vendors, volunteers, and committee members.
• Demonstrates strong written, verbal, presentation, and interpersonal communication skills.
• Implements marketing strategies for events/promotions

Financial Management:

• Assists in developing, monitoring, and managing event budgets for assigned projects/events with Manager II, Events
• Maintains accurate financial records for each assigned event including but not limited to issuing invoices and collecting payments in a timely manner.
• Follows guidelines and accounting procedures for financial record keeping and budgeting
• Tracks and documents in-kind donations
• Monitors event expenses and…