SAO Project Coordinator

Project Coordinator

Under project manager supervision, applies project management knowledge, skills, tools, and techniques in supporting the State Accounting Office's (SAO) Next Gen Project (Workday Implementation) activities and tasks. The project coordinator is responsible for tracking project activities and tasks for a specific business suite or multiple work streams. This includes but is not limited to, scheduling and attending meetings, capturing and disseminating meeting minutes, receiving project documents and compiling a summary, aiding in the development of communication material such as emails, newsletters or PowerPoint presentation, updating project schedules and RAID log.

Local candidates only as they will be required to be onsite. While the intent may be a long-term tenure, this position is subject to annual budget restrictions. The initial contract is through the end of this fiscal year and is anticipated to be renewed July 1st.

Primary duties and responsibilities include:

• Coordinating, scheduling, and attending project related meetings.
• Transcribing and disseminating project meeting minutes.
• Documenting, tracking and receiving project documentation and deliverables.
• Sending follow-ups as necessary to ensure project activities are completed in a timely manner.
• Sharing information and updates with project team members as relevant to project activities.
• Documenting and tracking project risks, issues, action items and decisions as part of the project management activities.
• Assisting PM in developing necessary documents, presentations or reports.
• Following-up and tracking project statuses and updating the project tracking system with pertinent information.
• Creating project related reports from the project work breakdown structure.
• Working with PMs on documenting project scope and high-level requirements.
• Disseminate information related to project schedules.
• Coordinating Next Gen quality review and steering committee meetings. Capturing notes and action items and disseminating as appropriate.
• Ensuring all project related artifacts are stored in the proper location within the Next Gen Project SharePoint site.
• Assisting in tracking, monitoring, and communicating project-related issues, scope changes, variances and contingencies that may arise during the implementation of the Next Gen Project.
• Maintaining effective communication and working relationships with project team members.
• Other responsibilities added per management's discretion.

Minimum qualifications include a bachelor's degree in a related field from an accredited college or university AND one year of IT related experience. OR an associate's degree in a related field from an accredited college or university and three years of IT related experience.

Note:

An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.

Preferred qualifications include experience using Microsoft Project or Microsoft Project Online. Experienced in using Outlook, Visio, and the Microsoft Office Suite (Word, Excel, PowerPoint, etc.). Excellent written, oral and presentation skills. Strong organizational, analytical, and problem-solving skills. Ability to communicate to management, business, and technical personnel. Ability to work through conflict. An eye for detail and excellent grammar. Ability to multi-task.