Exhibit Manager

EXHIBIT MANAGER GENERAL SUMMARY

The Exhibit Manager is responsible for the successful planning, execution, and management of exhibit and sponsorship programs for our corporate and association clients. This role focuses on end-to-end delivery of tradeshow exhibits, sponsorship fulfillment, poster sessions (for associations), and related logistics while building strong client relationships and supporting internal team members.

• Manage multiple exhibit and sponsorship projects simultaneously, ensuring alignment with client goals and organizational objectives.
• Manage association exhibit programs, including poster sessions, abstract management, and volunteer coordination.
• Work effectively with volunteer committees, speakers, and exhibitors to ensure smooth program delivery.
• Prepare and deliver clear presentations and updates to client boards and leadership committees.
• Collaborate with the Meetings & Events team to support exhibit-related initiatives and provide practical input on planning and execution.
• Contribute to the development and continuous improvement of best practices, templates, and tools for consistent exhibit and sponsorship delivery.
• Assist with the sales and promotion of exhibit space and sponsorship opportunities.
• Develop, manage, and adjust floor plans in coordination with the general contractor.
• Oversee exhibition production timelines, on-site execution, and general services contractor coordination.
• Implement on-floor activities, including social functions and traffic-building initiatives.
• Identify and recommend new exhibitor prospects.
• Facilitate exhibitor team meetings and conference calls.
• Negotiate vendor contracts to secure favorable pricing and terms.
• Participate in venue site visits as needed.
• Create detailed show specifications for electrical, audiovisual, tradeshow F&B, and other services.
• Prepare and maintain the general services contractor group resume.
• Review and reconcile vendor invoices; track and collect accounts receivable.
• Provide work direction and support to Senior Coordinators and Coordinators.
• Support accurate account reporting and timely communication of key metrics to Account Executives.
• Build and maintain strong client relationships to promote long-term retention and satisfaction.

• Bachelor’s degree or equivalent experience.
• CEM, CMP or CMM is preferred.
• 4+ years of hands‑on exhibit and sponsorship management experience.
• Experience managing association exhibits, poster sessions, and working with volunteers.
• Demonstrated ability to present to boards and leadership committees.
• Strong organizational skills with the ability to multi‑task and prioritize effectively.
• Excellent communication, client relationships, and problem‑solving skills.
• Proficiency with event platforms and tools.
• Proficiency in Microsoft Office.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Etherio retains the right to change or assign other duties to this position.

We operate as a Hybrid work environment, working as a combination of remote and in‑office presence, as well as the possibility of being onsite at client and/or event locations.

Ability to travel at least 30%.

Requires flexibility in scheduling, such as the ability to work evenings and weekends to meet client, event, or company needs.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. Must be able to remain either in a stationary sitting position for extended periods (such as when working in the office), while also being able to stand and/or move for extended periods (such as when executing events onsite).

Need to lift, carry, push, or drag boxes or equipment up to 30 lbs. Frequently…