Finance and Operations Administrator

## Finance and Operations Administrator Apply locations:
Atlanta, GA 30341time type:
Full time posted on:
Posted Yesterday job requisition :
27-077#
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*
* Job Title:

** Finance and Operations Administrator##
** Department:
** Dean's Office, College of Pharmacy##
** College/Division:
** College Of Pharmacy
** Primary Job Posting

Location:

** Atlanta, GA 30341
** Additional Job Posting Locations:***(Other locations that this position could be based)*##
** Job Details:
** Mercer University's College of Pharmacy is searching for a Finance and Operations Administrator on the Atlanta, Georgia campus.
** Responsibilities
* * The Finance and Operations Administrator is a key member of the Dean's administrative leadership team, overseeing the College of Pharmacy's budget, financial planning, and reporting obligations to national and state agencies. In this strategic role, the administrator manages the College's financial assets and provides oversight of assigned facilities, space utilization, and physical assets.

Additionally, the position supports the Georgia Baptist College of Nursing by performing supplemental financial management duties, which comprise approximately 25% of the role's responsibilities.

Duties include:

* Assist in reviewing and submitting all grants or contracts for the College of Pharmacy, as well as the College of Nursing. Perform year-end reconciliations to validate indirect cost recovery. Prepare and collect payments for fellowships, and liaise with on-campus partners (IAMR) for quarterly billing, financial reviews, and facilities issues.
* Assist the Pharmacy and Nursing Deans and faculty in the preparation of various reports and surveys, and prepares special reports and financial analysis as requested or specified.
* Assist the Pharmacy and Nursing Deans in preparing and presenting the annual budget. Prepare revised Pharmacy and Nursing budgets as required by the University.
* Assist department chairpersons in the management of departmental budgets in Workday and assist faculty in preparing budget estimates for contracts/grants.
* Liaise with accounting to resolve issues around accounts payable or grants and contracts. Liaise with the Mercer Environmental Health and Safety Administration related to hazardous materials.
* Liaise with Physical Plant outside contractors and architects on capital and renovation projects relevant to the College of Pharmacy. Coordinate facilities-related work requests and maintain records of departmental fixed assets.
* Monitor departmental spending against budget, manage restricted accounts, and implement and monitor all university business policies and procedures.
* Participate in special projects, committees, and University and professional meetings as determined by the Dean.
* Manage entries in Workday for new and departing employees as well as updates for promotions and pay changes. Manage additions and payment to adjunct faculty. Serve as staff liaison with Human Resources, as well as with the Payroll Department. Manage and review start up packages for new faculty and control addition and deletion of Bearcard access to labs.
* Approve requisitions for payments, invoices and budget adjustments for areas of responsibility.
* Coordinate procurement activities and review purchasing transactions to ensure compliance with University policies and budget requirements, including reconciliation of procurement card activity. Review and control submission of vendor…