Event​/Project Director

Description

Davis Management Group (DMG) is a boutique event management and strategic communications firm built on a simple premise: to be indispensable to our clients. From complex communications strategy to high-stakes events, we do what we do better than anyone – simplifying the complexity so our clients can focus on what matters most to them.

We are calm over chaos. We are proactive rather than reactive. We deliver with excellence, without ego. These aren’t just words; they’re the standard we hold ourselves to every single day, in every client relationship and every deliverable we produce.

We are collaborative, curious, honest, and compassionate. We ask the hard questions, dig deeper than expected, and show up for each other and our clients with integrity. If you thrive in an environment where high standards meet genuine humanity, where the work is serious, but the culture is supportive, then DMG may be exactly where you belong.

Job Title: Event Director/Project Director

Salary Range: Firm-fixed price, contractor position, commensurate with experience

Location: Planning work is performed remotely; onsite presence in Georgia is required beginning three (3) days before the event through event close-out. Preferable location for contractor is the Atlanta/Perry, Georgia area. Contractors based outside of Georgia arrange and pay for their own travel and submit it to DMG for reimbursement, not to exceed the per diem rates applicable to Atlanta and Houston County.

Term: Period of Performance is approximately September 2026 through December 31, 2026. The recognition event is anchored to the Georgia National Fair in Perry, Georgia (October 8–18, 2026); exact event dates will be confirmed by USDA.

This position is contingent upon contract award.

DMG is seeking an Event/Project Director to serve as the single-named point of contact for a new recognition initiative honoring eleven (11) leading international agricultural buyers. You will own the multi-day program end to end to include all planning, vendor and venue management, lodging and international travel logistics, on-site execution, and post-event reporting across a roughly 60-person delegation of honorees, ambassadors and agricultural attachés, cooperators, and USDA and state officials.

The work suits someone who can run a complex, protocol-sensitive, multi-city program (Atlanta and the Perry/Macon corridor) without losing the thread, and who stays calm when eleven VIP itineraries, a fairgrounds venue, and a formal awards ceremony all must land in the same 72 hours.

• Serve as the single named Event/Project Director and primary point of contact for USDA designated staff for the duration of the Period of Performance
• Develop and maintain a master event timeline, RACI matrix, and risk register, updated on a bi-weekly cadence
• Convene and lead weekly status meetings with staff from contract award through event close-out, and deliver written status notes within two (2) business days of each meeting
• Source and secure venues in Atlanta for the Cultural Meet and Greet, the morning information program, and the Award Ceremony, and coordinate all venue, parking, security, and ingress/egress matters with the Georgia National Fairgrounds & Agricenter and the Georgia Department of Agriculture
• Negotiate and manage a 60-person lodging block across Atlanta and Perry-area properties at or below prevailing GSA per diem rates, including VIP rooms, early arrivals, and adjoining-room security requirements
• Manage all event planning and onsite execution team members
• Coordinate breakfast, lunches, and coffee service for approximately 60 attendees per meal, and manage the associated cost proposal line items
• Arrange international…