Purchasing Analyst

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* Position Title:

** Purchasing Analyst
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* Reports To:

** Vice President, Sourcing and Contracts Management       
** Pay Grade**: N
** Salary Range**:$60,000 to 90,000
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* Position Summary:

** Purchasing Analyst develops, publishes, provides, administers and evaluate highly complex solicitations for goods or services.  Execute acquisition services and related business activities, according to approved policy and procedures, and within a dynamic team environment with an intense customer service emphasis.
** Role and Responsibilities
*** Execute, review, modify, and/or develop, if required, the methods, protocols and procedures de signed for the E-Procurement system of the acquisition process.
* Prepare and deliver training, materials and technical assistance/support to Business Unit members and other individuals involved in the acquisition services processes.
* Assist in acquisition planning with business units.
* Effectively interface with Senior Management, Atlanta Housing Authority Business Unit members, other Acquisition & Management Services Departments, contractors and members of the public on a regular basis in preparing and administering solicitations, addenda, responses to questions and discuss contract solicitation responsibilities, services, recommendations and requirements.
* Coordinate with the Finance Department to ensure that adequate funds have been budgeted or allocated for contract action (e.g. obtain funding availability forms and process subsequent purchase orders, releases and/or receipts)
* Evaluate and administer informal, formal, alternative, emergency, and other procurement methods in accordance with agency requirements and applicable regulations.
* Ensure the timeliness and accuracy of all highly complex solicitations and acquisition issues, ensuring corporate compliance and consistency, and verifying accuracy of solicitation projects/information on a daily basis.
* Identify, analyze and solve project-based problems and challenges related to the delivery of acquisition services activities impacting the Acquisition Services Team.
* Facilitate contract actions, including contract awards, task orders, renewals, amendments, modifications, and other contract administration activities.
* Ensure procurement files are complete, compliant, and audit-ready.
* Manage contract lifecycle activities, including renewals, expirations, and closeouts.
* Communicate with the Contracting Officer’s Representative (COR) to provide periodic status reports and updates regarding contract spending and technical assistance to review contract terms and conditions.
* Review invoices to ensure services rendered comply with contract/task order (e.g. scope of work; hourly rates)
* Verify with Point of Contact/COR that goods and/or services have been received and accepted: route the invoice for payment, maintain complete financial records related to contract performance and record all payment actions taken relative to contract administration
* Identify process improvements to all aspects of acquisition services to streamline solicitations and improve internal and external customer service.
* Implement business and governmental acquisition-related “best practices” as directed.
* Maintain an up-to-date knowledge of local, State and Federal regulations and requirements related to acquisition services activities.
* Perform such other related duties as may be required and/or assigned.
** Knowledge and Skill Requirements:
*** Excellent verbal and written communication skills, with the ability to read, interpret and develop narratives, handbooks, policies, procedures statistical reports, documents and complicated Business Unit-specific information, as required.
* Ability to handle, prepare and execute highly complex projects in a time-sensitive environment using strong analytical skills and abilities with attention to consummate customer service.
* Excellent interpersonal skills (including initiative, judgment, tact, diplomacy, etc.) and other business skills, with the demonstrated capability of developing and maintaining internal and external positive and professional relationships.
* Organizational and project management skills to plan, prioritize, evaluate and solve highly complex problems quickly and accurately in an environment of multiple and possibly shifting priorities.
* Excellent research and analytical skills and experience in preparing highly complex and other solicitations, reports, proposals, and similar documents of various complexities.
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