Senior Events Associate

Job Description

Role: Senior Events Associate

Reports To: Kate Baugher

Location: Atlanta

Workplace Type: We ask all employees to work a hybrid schedule, with a minimum 3x/week in their local office. We welcome employees to utilize office space more than that where possible.

The Senior Event Associate plays a critical role in constructing the environment for the ultimate member experience. Operating in a fast-paced, high-pressure environment, this position is responsible for assisting in the end-to-end logistical planning and execution of high-caliber corporate gatherings.

The ideal candidate possesses the confidence and gravitas to represent our brand standards seamlessly. They are a sharp, logical thinker who thrives on execution, possesses a natural sense of urgency, and can masterfully context-switch across multiple parallel projects without losing sight of the details. This role requires a proactive professional who leans in, takes extreme ownership, and consistently brings solutions to the table.

• Logistics & Execution: Assist with the logistical planning, coordination, and flawless execution of high-touch virtual and in-person gatherings (including a high volume of curated dinners).
• Timeline Management: Develop and manage rigorous logistics timelines for multiple parallel events, ensuring critical paths are met.
• Cross-Functional Collaboration: Partner closely with internal cross-functional teams to ensure master guest lists, operational data, and event deliverables are seamlessly aligned and updated.
• Collateral Development: Assist in developing and managing premium event-related collateral (e.g., welcome cards, menus, maps, and detailed event flow plans).
• Data & Systems Management: Utilize Salesforce to promptly and accurately input event costs, manage invoices, monitor spend against specific codes, and leverage data reporting to improve operational efficiency.
• Vendor & Venue Relations: Conduct site visits to secure exceptional locations for gatherings. Maintain premium global vendor relationships and assist with related contract administration.
• Onsite Operations: Travel to gatherings and special programs as required to manage onsite logistics, including packing/unpacking supplies and maintaining immaculate storage and event spaces.
• Trend Sourcing: Keep a pulse on new restaurants, hotels, and unique global experiences to proactively contribute to the team’s experiential portfolio.

• Experience: 2+ years of full-time experience in event operations, with a strong preference for individuals who have worked directly within high-end venues or premium corporate event environments.
• Technical
  
  Skills:
  
  Proven, hands‑on experience utilizing Salesforce for data input, tracking, and basic reporting.
• White-Glove Mindset: A natural inclination toward flawless service with a high attention to detail and the ability to maintain our high brand standards.
• Context Switching & Stamina: Exceptional ability to multitask, recall information quickly under pressure, and manage operational items for different events simultaneously.
• Critical Thinking: A logical, rational problem-solver who can pivot quickly on their feet and exercise strong common sense when challenges arise.
• Proactivity & Ownership: A mindset of constantly thinking “how can we make it better?”, proactively offering perspectives and taking full accountability for assigned tracks of work.
• Communication & Gravitas: Excellent interpersonal skills with the confidence and professionalism required to engage with high-profile stakeholders and diverse cross-functional teams.
• Sustainability: Demonstrated ability to proactively integrate sustainable event management practices without compromising the premium member experience.