Part Time Project Coordinator

Salary: USD
20 - USD
21 per hour

Employment Type:
Part-Time- M-W 9AM-5PM ONLY

Location: Fully onsite in Atlanta, GA-Airport Area

Contract Length: Immediate until the end of the year with possibilities to extend into Spring 2027

Experience Level: 2-3 Years

• Maintain and update a centralized vendor knowledge base, including vendor records, contracts, performance documentation, and contact information.
• Research and identify qualified vendors for project and operational needs.
• Assist with vendor onboarding, compliance reviews, and relationship management.
• Monitor vendor performance and maintain accurate procurement documentation.

• Coordinate the preparation, review, and execution of procurement-related contracts.
• Track contract renewals, deliverables, and key milestones.
• Support sourcing activities by gathering vendor quotes and comparing proposals.
• Ensure procurement activities align with organizational policies and procedures.

• Assist with project budget tracking, forecasting, and reporting.
• Monitor expenditures and identify budget variances.
• Prepare financial summaries and project expense reports.
• Maintain accurate records of project-related financial transactions.
• Review and process vendor invoices for approval and payment.
• Coordinate with finance and accounting teams to ensure timely payments.
• Resolve invoice discrepancies and respond to vendor payment inquiries.
• Track purchase orders, invoices, and payment status.

• Support project planning, scheduling, and execution activities.
• Coordinate meetings, prepare agendas, and document action items.
• Track project deliverables and deadlines to ensure successful completion.
• Build and maintain positive relationships with vendors, contractors, and internal teams.
• Represent the organization in vendor meetings, networking events, and project discussions.

• 2-3 years of experience in project coordination, procurement, vendor management, contract administration, or related fields.
• Experience supporting procurement contracts and vendor relationships.
• Knowledge of budget tracking, invoice processing, and financial reporting.
• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines independently.

• Associate's or bachelor's degree in business administration, Project Management, Supply Chain Management, Finance, or a related discipline.
• Experience using procurement, contract management, ERP, or project management systems. Such as MS Project.
• Understanding of procurement and contract compliance processes.
• Strong networking and relationship-building abilities.