Grants & Contracts Officer II

Grants & Contracts Officer II

College of Arts & Sciences

Faculty Development Year One

The College of Arts & Sciences at Georgia State University is transforming lives through our research advances, career-empowering teaching, and work with community partners in Atlanta and around the globe. As the largest college on the Atlanta Campus, the College of Arts and Sciences is home to more than 15,000 students, 550 faculty, and 300 staff members. Our faculty teach the core curriculum courses that serve as the foundation of nearly every student’s university education.

These are exciting times at the College of Arts & Sciences at Georgia State University. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

The College of Arts and Sciences is seeking to hire an experienced Grants & Contracts Officer II

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.

The ideal candidate for this position will manage a growing post-award portfolio and support the team with complex issues. This position is critical to maintaining and enhancing the college and university's research operations. The post-award portfolio exceeds $7 million, necessitating dedicated oversight to ensure proper management and compliance. Effective management of this portfolio is essential to maintain funding and fulfill grant obligations.

The GCO II will provide specialized assistance to other GCOs, addressing complex contractual and regulatory issues that require advanced expertise.

• Assists PIs and other administrative staff with maintaining project records including notice of awards, advance account notices, sub-contract documentation, payroll documentation and non-payroll documentation such as supply, consultant and travel documentation.
• Assists PIs in assigned departments with interpreting federal, state and private sponsor guidelines and regulations for spending on sponsored awards.
• Assists in determining allowable and unallowable expenses on awards and ensuring fiscal compliance on all awards in the portfolio.
• Assists PIs in assigned departments with monthly expenditure review of sponsored awards including reviewing project ledger (drilldown) reports for accuracy for personnel and non-personnel expenses.
• Distributes monthly expenditure reports to PIs for review and approval and addresses any questions or concerns involving expenses posting to the account.
• Creates and maintains spending projections for PIs to send out monthly with expenditure review.
• Collaborates and assists departmental business managers with effort reporting, tracking faculty buy-outs and ensures that effort commitments are met on sponsored awards.
• Initiates post-award actions on sponsored projects in the research portal including no cost extension requests, award set up, award close outs, residual transfers and other administrative changes and updates to awards.
• Works in collaboration with OPSA on the submission and completion of these actions.
• Initiates sub-award requests on sponsored awards and assists PIs with sub-recipient monitoring including reviewing and approving invoices, ensuring fiscal compliance of sub-award payments and renewing sub-awards yearly.
• Reviews and…