Project Coordinator

We seek highly motivated individuals for the construction of essential infrastructure projects, including public works and roads.

Location: Atlanta, GA

Job : 188

# of Openings: 1

The Project Coordinator is expected to provide support to the Project Managers and the Operations Department. This includes facilitating project documentation, reports, drawings, and project activities for multiple projects. Additionally, the Project Coordinator must participate in the planning, development, and evaluation stages of projects, writing detailed reports, and ensuring consistent quality assurance standards. The ability to identify problems and follow instructions is essential for success in this role.

The Project Coordinator must analyze and review systems and procedures on an ongoing basis to accomplish operational tasks more effectively. This requires excellent technical skills, effective communication, and meticulous attention to detail. Effective collaboration with managers, engineers, employees, clients, subcontractors, and suppliers is also a requirement for this position. This position works closely with the project team and must have experience working in heavy civil construction, including roadway, highway, and airport paving.

• Interpret design and drawings to ensure accurate execution of project plans.
• Research; recommend resolutions to drawing conflicts, discrepancies, errors, and omissions.
• Prepare drawings and sketches to support Project Managers in the preparation of change orders, estimates, etc.
• Assist in the development of Work Activity Plans to ensure timely project completion.
• Provide support for field engineers and superintendents as required.
• Maintain and organize Plan Drawings, Revisions, and As-Builts.
• Maintain and ensure completeness of all project records.
• Read and interpret documents such as safety requirements, Operating and Maintenance Instructions, Procedure Manuals, Contracts, Subcontracts, and Purchase Orders.
• Complete "start-up" tasks for each project including, developing a project contact list, and developing Buy Out log.
• After the initial set-up of the project by accounting, maintain and update information in the Project Folder (i.e., input contacts, submittals, RFI’s, Change Orders, tracking of executed subcontracts, etc.)
• Compose and/or type departmental correspondence including subcontracts, purchase orders, change orders, RFI’s, punch lists, etc. Ensure timely distribution after Project Manager’s review and approval.
• Process subcontracts (typing, mailing, following up on executed contracts, ensuring current attachments are maintained in files).
• Track subcontractor insurance certificates and request valid certificates as needed.
• Review cost coding in the approval times process and coordinate timesheets for field personnel.
• Prepare and maintain an equipment log for each project.
• Conduct Safety Toolbox meetings for crews.
• Request utility locates for all projects and manage utility damage or coordination of utility relocations.
• Coordinate project meetings, provide meeting agendas, reminders, minutes and track attendance.
• Participate in monthly internal review meetings with Project Managers, as needed.
• Update Job Schedules, as required, by using Primavera P6 or Excel.
• Ensure that the superintendent is provided with copies of all subcontracts, purchase orders, minutes, change orders, and any other pertinent documentation.
• Provide project required documents for the Superintendents including OSHA forms and records, Worker’s comp panel, and safety book.
• Prepare, submit, and follow up on Owner required contract documents (i.e., Project Submittals, Look ahead Schedule, Progress photos, Safety reports, OSHA forms, QC Reports, Environment reports, and close-out documents).
• Compile weekly quantities and prepare pay applications to be reviewed by the Project Manager.
• Conduct performance reviews for both Superintendents and field personnel in accordance with the request of the Human Resources department.
• Other tasks as needed.

Active Listening — Giving full attention to what clients, suppliers, and managers are saying,…