Service Coordinator (Dispatcher

About Us

We offer comprehensive HVAC, building automation system, facilities, and energy solutions. From design to delivery, our solutions are tailored to the specific needs of high-profile organizations in commercial buildings, data centers, industrial facilities, and other mission critical sites.

EMCOR Services Aircond seeks a Service Coordinator. The Senior Service Coordinator will provide customer service support to our Service Technicians, District Service Managers, Service Administrators, and any other administrative/functional department. This includes, but not limited to, creating work orders and coordinating with necessary parties to effectively and efficiently resolve customer issues in ways that meet or exceed our customers’ expectations. Other key roles include customer follow up on work orders, quote submittals, and not to exceed extensions.

Address customer related issues in a timely manner. The ability to interface across various departments at multiple levels within the organization.

Location:
This role is onsite M-F at our office located in Smryna, Georgia.

Job Title:Service Coordinator (Dispatcher)

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following:

• Dispatch Technicians to service calls for assigned accounts
• Create call slips in COINS, if applicable
• Handle inbound and outbound calls.
• Create and dispatch work order request to technicians.
• Respond to email inquiries in a timely manner.
• Interact with internal and external customers via phone and in person.
• Primary contact between the customer and the service department (District Service Managers (DSM’s), Technicians, Account Managers, and Service Billing Administrators).
• Continuous monitoring and maintenance of the Call Management System (scheduling board) throughout the day, routinely checking all open calls and dispatch accordingly.
• Work as a liaison between Aircond’s branch offices, Subcontractors and Special Account Customers. Establish a rapport with all parties so that you can proficiently service the customer while protecting the interests of the branches. As the liaison, it is of utmost importance that you communicate as much as possible with all parties involved. By being the primary POC, we can limit confusion and too many touches on work orders as well as doubling efforts.
• Spearhead all special initiatives that are requested by their specific customers.
• Help to maintain websites as needed and required by the customer.
• Help ensure proper protocol is followed on every call including Multi-Site Accounts IVR processes, customer on-site scheduling, check in procedures and contacts, and closing out work orders with customers
• Regularly check and maintain the Service dispatch email box and appropriately file emails once they are addressed to help keep the inbox organized.
• Assisting others who may be assigned ownership of a specific account, or set actions on an account on an as needed basis.
• Schedule Preventative Maintenance (PM) calls and track completion for assigned accounts
• Coordinate overall account activities with customers, DSM’s, vendors, and technicians
• Take ownership and follow customer-specific policies and procedures for each of our numerous clients.
• Escalate and track high priority work orders according to customer account and site requirements.
• Coordinate and prioritize scheduling of work with customers, technicians, DSM’s, and other jobs/projects to maximize customer satisfaction. Also, takes into account customer urgency, parts/materials availability, and available manpower. Accurately reviews current day work progress and next day scheduled field visits. Then sends updates to customers, DSM’s and Technicians.
• Checks in with technicians via phone and email; provides them with hourly/daily updates regarding service call type, location, and scope of work.
• Work in progress report - follow and update status and scheduled completion date for each open and incomplete service orders. Requires routine and on-going coordination with DSM’s and Lead Technicians.
• When needed, work with DSM and Technicians to secure pricing for repairs and supply the customer with those quotes. Inform…