Project Coordinator; ARCH

At CDH Partners, we know each client's goals are completely unique. That's why we collaborate closely with every client to understand their individual needs and vision – whether it's architecture, interior design, or master planning.

As a nationally recognized, woman-owned design firm, our diverse team of architects, interior designers, engineers, and specialists believes the best solutions emerge when we combine your industry expertise with our design knowledge and creative problem-solving. Our building designs are born from true collaboration – blending your vision with our creative architecture, the latest technology, and comprehensive industry research.

Position Overview
We're seeking a detail-oriented Project Coordinator to play a vital role in ensuring the smooth execution of our design projects. Acting as a central point of contact, you'll manage documentation, track progress, and facilitate effective communication across all stakeholders—including project teams, clients, consultants, and internal departments. This role is essential to maintaining organized workflows, ensuring timely information flow, and keeping projects on schedule and within scope.

What You'll Do

Project Administration & Documentation

• Establish and maintain comprehensive project files (digital and physical), ensuring proper organization, version control, and accessibility
• Manage project-related correspondence, including modeling, formatting, and distributing letters, memos, and emails
• Track and distribute project documents such as drawings, specifications, RFI logs, submittal logs, meeting minutes, and change orders
• Maintain and update project schedules, task lists, and deadlines, alerting Project Managers to potential conflicts or delays
• Coordinate and prepare project reports, presentations, and proposals as requested by project teams
• Assist with contract administration tasks, including tracking project phases, invoicing support, and consultant agreements
• Prepare and process project-related expense reports and purchase orders

Meeting Coordination & Communication

• Prepare and distribute meeting agendas, take detailed meeting minutes, and ensure action items are documented and followed up on
• Organize and maintain contact lists for project teams and external stakeholders
• Assist with preparation for client presentations and reviews, including printing, binding, and organizing materials
• Support project communication related to architectural and interior design scope

Quality Control & Team Support

• Accurately review and update documents, check for completeness, and help maintain version control of project files
• Organize files, track project updates, and monitor basic timelines under supervision
• Raise coordination issues and participate in resolving routine project challenges
• Build rapport with internal colleagues and demonstrate professionalism in interactions with clients and consultants