Academic Services Coordinator - Laney Graduate School

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** Description*
* KEY RESPONSIBILITIES:

+ Assists in coordinating one or more student academic functions for a school or program such as admissions, financial aid, registration or student placement.

+ Assists and advises students.

+ May maintain budget records and assist in budget administration.

+ Assists in preparing communication materials about a school or program.

+ Actively participates in committees pertaining to academic services.

+ Maintains and updates students' records in organized filing system and compiles reports from this.

+ May develop resources for students to address particular needs.

+ May supervise clerical personnel.

+ Performs related responsibilities as required.

Curriculum Support 30%:

+ Supports curriculum management, including submitting each semester's class schedule to the Office of the Registrar, monitoring and updating system listings, fielding student questions, and ensuring timely completion of course evaluations.

- Researches options and advocates for program classroom and computer lab needs, facilitates classroom assignments, provides classroom supplies and materials.

- Supports the management of students' course preferences and enrollments, including drop/add, course withdrawals, and course audits.

- Monitors academic progress and compliance with requirements for competencies, certificates, and graduation, collecting and compiling all necessary documentation.

- Communicates with instructors in relation to class schedule and roster, and grade posting deadlines; facilitates instructor access to instructional technology.

- Serves as MDP liaison for the ARCHE cross-registration process.

Experiential Learning and Coordination 30%:

+ Informs students of job, internship opportunities, and professional development resources.

+ Supports U.S.

-based summer field practicum component by communicating with students and contributing to preparation sessions and materials.

+ Maintains accurate and updated records of all student internship placements, including credit requirements, scope of work, deliverables, supervisor evaluations, and prepares relevant reports.

+ Maintains record of students' deliverables, timesheets, supervisor evaluations, and practicum.

Program Operations, Assessment, and Reporting 15%:

+ Ensures optimal MDP team functioning, coordinates and facilitates staff meetings and retreats, ensuring documentation and assignment follow-up of action items.

+ Analyzes all evaluation processes (orientation, courses, mentorship, internships, etc.), synthesizes and communicates feedback to the team to foster improvement and innovation.

+ Maintains and updates database of MDP alumni employment and contact information.

+ Aligns team actions with calendars, milestones, and virtual work spaces.

+ Assists with coordination of program events, workshops, presentations, and visitors.

+ Provides additional programmatic support as needed.

Student Engagement and Support 15%:

+ Assists in maintaining the mentorship program.

+ Directs students to appropriate university resources, including academic support, professional development, and student well-being services.

+ Provides ongoing academic advising to students throughout the academic year, including guidance on program requirements, course sequencing, and progress toward degree completion.

+ Assesses individual and cohort-level student needs and develops a repository of program and researched local community-based resources to support and promote student well-being and success.

Communications, Recruitment, and Admissions 10%:

+ Assists in onboarding new cohorts, including gathering student data and orientation activities.

+ Oversees organization of admission events and student campus visits, as needed.

+ Represents the program at academic and career fairs and other outreach events to promote the program, engage prospective students, and provide information about admissions…