Research Administrator, Post Award III- School of Medicine

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Key responsibilities include:

• Supporting the day-to-day activities of a team of Post-Award Specialists.
• Monitoring workload distribution and raising any concerns to the Research Administration Services (RAS) director.
• Providing guidance to team members, as appropriate.
• Coordinating with RAS Director regarding pre-award activities, issues resolution, and workload distribution.
• Ensuring strong levels of customer service to faculty and departments being served.
• Working with Pre-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams, as necessary and appropriate.
• Managing post-award activities within a RAS unit in support of an assigned portfolio of grants and contracts within one or more units (i.e., school, department, division, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.
• Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award.
• Interacting regularly with and providing high quality customer service to faculty members conducting sponsored research.
• Ensuring adherence to quality standards and all policies and award regulations.
• Creating high-quality written reports.
• Upon award acceptance, defining account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations.
• Setting up award in financial system.
• Distributing award information to PIs, co-PIs and relevant staff and other RAS units.
• Coordinating with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions).
• Reviewing and reconciling award expenditures and budgets, making adjustments, as necessary.
• Projecting and forecasting future award expenditures.
• Managing budget, reporting and compliance timelines through the lifecycle of the grant or contract.
• Communicating with PIs on a regular basis regarding budget and expense adjustments and revisions.
• Completing financial reports to be sent to sponsor, as required by the award terms and conditions.
• Monitoring compliance with agency and University regulations regarding reporting.
• Completing invoice and submitting to sponsor (for certain award types only).
• Assisting PIs with non-financial report submissions, as necessary. Coordinating and submitting requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensuring all requests are done in compliance with sponsor guidelines and University policies.
• Facilitating the approval of invoices to pay subcontractors.
• Reviewing effort reports and managing quarterly effort certification process for assigned units.
• Applying federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.
• Assisting in transferring awards out of the university.
• Closing out all funded projects consistent with university process and timelines.
• Performing related responsibilities as required.

Minimum qualifications include:

• Bachelor's degree and five years of experience related to grants and contracts management OR an equivalent combination of education, training and experience.
• Knowledge of federal rules and regulations/terms and conditions relating to research grant and/or contract activity.
• Knowledge of the People Soft Financial System preferred.

Note:

Tasks related to this position can be performed remotely with only occasional visits to an Emory University location. Eastern (EST) time zone business hours may apply. Emory reserves the right to change this status with notice to employee.…