Finance Administrator

The Financial Administrator is responsible for assisting with financial operations of a department or unit, interpreting, advising and disseminating financial policies and procedures; ensuring that unit accounting practices and procedures follow Institute guidelines and recommending improvements to unit procedures. This role assists in preparation of unit budgets and reports, and implementing accounting and office controls.

The Financial Administrator is responsible for assisting with financial operations of a department or unit, interpreting, advising and disseminating financial policies and procedures; ensuring that unit accounting practices and procedures follow Institute guidelines and recommending improvements to unit procedures. This role assists in preparation of unit budgets and reports, and implementing accounting and office controls.

• Job Duty 1 - Prepare financial data related to proposals, grants and contracts, general appropriations, endowments and other funds.
• Job Duty 2 - Review and approve human resource actions; assists with position management; oversees wage payroll processing and management and prepares advances when required; ensures deadlines are met and appropriate forms are used.
• Job Duty 3 - Prepare data for use in budget amendments and other budget related reporting.
• Job Duty 4 - Oversee student accounting functions; coordinates with Financial Aid and Registrar's Office to resolve student payment issues; works with Continuing Education credit and non-credit program invoicing and payment issues; provides service to students and parents, including resolving intermediate issues.
• Job Duty 5 - Monitor non-student receivable accounts; perform direct billing and payment processing, answers customer queries; and ensure reconciliations are completed on a timely basis.
• Job Duty 6 - Monitor gift and endowment accounts to ensure compliance; monitors overdrafts; and posts scholarship awards in student system.
• Job Duty 7 - Monitor unit budgets for overdrafts and review for compliance with budget regulations and grant requirements or restrictions; prepares budget amendments and other pertinent forms for new accounts.
• Job Duty 8 - Ensure timely reconciliations are completed for assigned ledger and clearing accounts within administrative areas; perform adjustments.
• Job Duty 9 - Coordinate cash management for administrative areas (deposits, reconciliation of accounts and controls over cash and credit card processing); works with Financial Reporting on banking discrepancies.
• Job Duty 10 - Perform other duties as assigned.

Bachelor's Degree in related discipline or equivalent combination of education and experience.

Four or more years of relevant experience.

• Experience with pre- and post-award administration with industry, NSF, NIH, SRC, DARPA, and other sponsors, including budget preparation, auxiliary document preparation and formatting, subaward management, and cost-share tracking.
• Experience with a variety of funding types, including sponsored, state, and gift funds.
• Intermediate Excel proficiency (VLOOKUP, SUMIF, pivot tables, charts) and experience with financial projections and reporting.
• Application of specialized skills within a university or government agency environment.

This job requires advanced knowledge of and skill in applying general accounting principles and practices within a university business environment. Additionally required are attention to detail and accuracy and use of office and specialized accounting related computer applications.