Research Administrator, Post Award II

• Manage post-award activities for an assigned portfolio of grants and contracts within one or more organizational units
• Regularly review, reconcile, and project award finances
• Prepare award budget adjustments and corrections
• Prepare financial reports and ensure financial requirements are met at award closeout
• Provide high-quality customer service to faculty conducting sponsored research
• Ensure adherence to quality standards, policies, and award regulations
• Work with post-award specialists to solve problems, answer questions, and provide guidance
• Define account establishment parameters upon award acceptance, including billing and reporting requirements, budget, and cost-sharing obligations
• Set up awards in the financial system and distribute award information to PIs, co-PIs, relevant staff, and other RAS units
• Coordinate payroll adjustments for budgeted and cost-sharing positions
• Review and reconcile award expenditures and budgets; project and forecast future expenditures
• Manage budget, reporting, and compliance timelines throughout the grant or contract lifecycle
• Communicate with PIs regarding budget and expense adjustments and revisions
• Complete sponsor financial reports and monitor compliance with agency and University regulations
• Assist PIs with non-financial report submissions
• Coordinate and submit requests for no-cost extensions, carryover, rebudgeting, changes in scope, and other award changes
• Facilitate approval of subcontractor invoices
• Review effort reports and manage the quarterly effort certification process
• Apply federal and University rules to effort allocation for individuals compensated from federal awards
• Assist with transferring awards out of the University
• Close out funded projects according to University processes and timelines
• Report directly to the Post-Award Manager

• Bachelor's degree and three years of experience related to grants and contracts management OR an equivalent combination of education, training and experience
• Knowledge of federal rules and regulations / terms and conditions relating to research grant and/or contract activity
• Proficiency with MS Office Suite software
• Knowledge of the People Soft Financial System preferred
• Experience at a large research institution with high volume and complex awards preferred
• Experience with NIH post-award management duties preferred
• Strong service orientation
• Excellent time management and multi-tasking skills
• People Soft experience strongly preferred
• Ability to develop and maintain positive and productive relationships with faculty, staff, partners, and other stakeholders
• Willingness to understand the Office of Research Administration research enterprise to support seamless service to PIs
• Demonstrated flexibility and ability to respond to changing circumstances and expectations
• Problem solving and critical thinking skills
• Successful pre-employment screening, which may include INA and criminal background checks, work history, academic credential, license and certification verification, drug screening, health assessment, and vaccination review
• Updated COVID-19 vaccinations may be necessary for specific research projects

Demonstrates expertise in grants and contracts management, including budget preparation, financial reporting, and compliance with federal regulations. Proven ability to provide high-quality customer service and maintain productive relationships with faculty and stakeholders.

• Grants And Contracts Management
• Budget Preparation
• Financial Reporting
• Federal Regulations Knowledge
• People Soft Financial System

• Budget Adjustments
• Award Closeout
• Expenditure Reconciliation
• Financial Forecasting
• Compliance Monitoring
• Effort Certification
• Award Setup
• Cost-Sharing Management
• NIH Post-Award Management
• Award Change Coordination

• Strong Service Orientation
• Time Management
• Multi-Tasking
• Problem Solving
• Critical Thinking

• Federal Rules And Regulations
• Research Grant Management
• Contract Activity
• Research Administration
• High Volume Awards

• MS Office Suite
• People Soft