HR Admin Recruiting Coordinator

The HR Coordinator reports to the manager of HR Services. This person coordinates, oversees, and performs a wide variety of administrative support activities for the HR Services department.

• Schedules and coordinates phone, virtual, and on site interviews
• Provides administrative support to HR department and team members,such asmeetinglogistics, filing,mail management,records storage,etc.
• Maintains, updates, and distributes newandexitingemployee checkliststoapplicableemployees
• Processes and filesI-9 forms ande Verify cases, conducting regular I-9 auditsto ensure data accuracy and compliance
• Supports recruiting process by schedulinginterviews for all internal and external candidates, preparing interview documentation,maintainingapplicantrecords,collecting interview guides and summary sheets, etc.
• Assists with HRISrelated requests by activating and resetting accounts,processingandmaintainingqualification cards,processing AWS requests, approving timesheets, assigning delegations,and answering general HRIS-related employee questions
• Keeps file storageaccurateandup to datebymaintainingand improving current filing system, performing regularauditsand correcting any discrepancies
• Responds to routine employee and managementHRinquiriesand requests and refers escalated issues to appropriate HRteam member
• Maintains internal and external
  
  SharePointsiteswithup-to-date materials to support the HR function with guidance from the appropriate HRteam member
• Administers employee surveys as necessary
• Performs other duties as assigned

• Strong knowledge andproficiencyin
  
  Microsoft Office
  365, including Word, Excel, Outlook, One Note,PowerPoint,Teams,and Share Point
• Strong knowledge of scheduling and managing virtual meetings using Zoom, Teams,and other virtual meeting platforms
• Strong verbal and written communication skills to interact professionally with colleagues and external contacts
• Strong organizational,time-management,problem-solving, and decision-making skills
• Prior experience working within an HRIS
• Ability tomaintainstrong attention to detail(minimal errors) and produce high quality work products
• Ability to effectively learn,use,and manage technology
• Ability to work independently as well as in teams/groups
• Ability to work andmaintainconfidentiality ofhighly sensitive/private information

• High School Diploma or GED

• At leastoneyear of administrativeexperiencesupporting an HR function

• At leasttwoyears of administrative supportor HR experience

• Must be able to work prolonged periods of sitting at a desk and working on a computer
• Must be able to workunder minimal supervision
• Must be able to sit, stand, walk, stoop, kneel, crouch, climb, and crawl
• Must be able to lift 25 pounds
• Must have a US state or territory issued Real  driver's license or identification card

• All INPO employees are expected to abide by behavioral expectations as outlined in INPO's Core Values, Team Effectiveness Attributes, and Leadership Effectiveness Attributes
• Employment is dependent upon successfully completing a pre-employment background check and drug and alcohol test
• This position may require obtaining unescorted access status
• This position requires direct or indirect access to certain export-controlled technology, for which INPO maybe required to obtain an export license in accordance with applicable U.S. export control laws and regulations. If an export license is required, any offer of employment at INPO for this position is contingent upon receipt of the export license or authorization

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.