Administrative Coordinator

About the Team

You'll be joining the JINGDONG Logistics team, which values collaboration, ownership, and a commitment to delivering high-quality results in a fast-paced, dynamic environment.

Administrative Coordinator – Vendor Relations & Procurement

Edgewater Park, New Jersey

The Administrative Coordinator – Vendor Relations & Procurement will manage day‑to‑day administrative support across vendor relations, supply ordering, and expense tracking. This role ensures the warehouse and office operations run smoothly by maintaining supply levels, tracking inventory, coordinating with vendors, and managing invoices/credit card usage.

• Serve as the primary point of contact for vendors and service providers; negotiate pricing, contracts, and terms to ensure cost‑effective purchasing.
• Monitor vendor performance and resolve issues related to deliveries, billing, or quality.
• Order office and warehouse supplies (PPE, packaging materials, equipment, etc.) based on operational needs; maintain accurate records of supply usage and ensure minimum stock levels are available.
• Track and reconcile supply inventory across multiple warehouse locations.
• Manage company credit card usage; process invoices, verify accuracy, and liaise with finance for timely payment; maintain monthly reports for purchasing, vendor spend, and cost analysis.
• Support warehouse leadership with purchasing requests and vendor‑related projects; prepare documentation, reports, and presentations as needed; ensure compliance with company procurement and finance policies.

• 2+ years of experience in administrative support, procurement, or vendor management (logistics/3PL experience preferred).
• Strong organizational skills with attention to detail and accuracy.
• Proficient in MS Office Suite (Excel, Outlook, Word); experience with ERP/WMS systems a plus.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and negotiation skills.

Be part of a global logistics leader with strong growth in the U.S. market. Gain exposure to vendor management and operational supply chain support. Work in a collaborative environment with opportunities to grow in operations and administration.

At JINGDONG Logistics, we’re committed to building a diverse and inclusive workplace where everyone can thrive. We’re proud to be an equal‑opportunity employer and make all employment decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other protected characteristic.