GTRI Lab Administrative Manager

Job Summary

Manage all administrative services within a GTRI Laboratory. Areas of responsibility include administrative duties associated with meeting/event planning, purchasing, human resources, records, space management, and security. This is a supervisory position, and is responsible for setting employee goals, assessing employee performance, providing feedback, and making pay recommendations.

This position will interact on a consistent basis with unit management and staff. This position typically will advise and counsel unit management and staff. This position will supervise assigned staff.

• Job Duty 1: Develop/implement/revise administrative processes and procedures to ensure efficiency and alignment with lab and organizational strategy.
• Job Duty 2: Act as delegated authority in some matters of significance on behalf of the Lab Director.
• Job Duty 3: Manage and/or oversee assigned staff, including hiring, training, coaching, and assessing performance.
• Job Duty 4: Manage the daily activities of senior lab leadership, including full responsibility for calendar management/scheduling and preparing necessary documentation/reporting, as required, for upcoming appointments, meetings, travel, events, and documents requiring the Lab Director's approval.
• Job Duty 5: Manage scheduling, coordination, execution and all aspects of meeting, workshop, and event planning for the lab.
• Job Duty 6: Oversee lab human resources administrative functions, including scheduling candidate interviews, gathering associated pre-hire documents, processing transactions, ensuring time reporting, coordinating student hires, and facilitating lab onboarding/offboarding.
• Job Duty 7: Coordinate purchasing activities including ordering and maintaining supplies and promotional items, payment reconciliation, and PCard requests.
• Job Duty 8: Collaborate with Research Security to coordinate security processes within the lab, including classified event logistics, visitor requests, badge access requests, security clearance requests, and SCI/CAC card requests.
• Job Duty 9: Serve as a representative for senior lab leaders and act as a resource for lab employees, providing process guidance; may also serve on committees and lead or participate in special assignments, as needed.
• Job Duty 10: Perform other duties as assigned.

• Educational Requirements: Bachelor's Degree in Business Administration or related field or equivalent combination of education and experience.
• Required Experience: Six to eight years of job‑related experience.

• Notary Public.
• Management experience 1–2 years.
• Master's Degree.
• Preferred Education:
  
  Master's Degree.
• Preferred
  
  Work Experience:
  
  8–10 years.
• Preferred
  
  Skills:
  
  Experience in processes and protocols associated with Government defense organizations is highly desirable with emphasis on experience supporting Senior Executive Services employees and their direct reports and/or a major sponsor organization. Experience working as employee of a large University.

This position requires supervisory and organization skills, knowledge of general office administrative processes and practices, records management and event planning. Use of office-related computer applications is required.

This is a supervisory position. This position does have financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position does require a purchasing card (P‑Card). This position will not travel. This position does require a candidate who is able to attain a security clearance. This position is located in Atlanta, GA.

Salary range is dependent on candidates' experiences and skills that ranges from $72,783 – $98,986. You must be a US citizen to be considered for this role.