Accounting Manager​/Office Manager

Work Location:

In person, JDouglas Atlanta Showroom

Reports to:

Doug Self, Founder

The Accounting Manager / Office Manager role combines strategic thinking with meticulous execution, requiring someone who can seamlessly move between high-level business analysis and hands‑on operational tasks. You will work closely with our Founder and entire showroom staff, ensuring that all business operations run efficiently while maintaining the standards of our brand.

Success in the position is demonstrated by being:

• Detail‑Oriented Perfectionist:
  Nothing escapes your attention; you take pride in accuracy and thoroughness
• Proactive Problem‑Solver:
  You anticipate issues before they arise and implement solutions independently
• Graceful Under Pressure:
  You remain calm, organized, and effective in fast‑paced, high‑stakes situations
• Sophisticated Professional:
  You naturally align with our luxury brand aesthetic and can represent the company impeccably
• Business‑Savvy:
  You understand financial statements, business metrics, and strategic thinking
• Adaptable Generalist:
  You thrive in wearing multiple hats and shifting between diverse responsibilities
• Trusted Advisor:
  You demonstrate sound judgment and can provide candid, thoughtful counsel

• Oversee all bookkeeping and accounting functions, including accounts payable/receivable, reconciliations, and financial record maintenance
• Manage cash flow, process payroll, and ensure timely payment of all financial obligations
• Commission reconciliation and reporting
• Prepare monthly financial reports and assist with budgeting and forecasting
• Coordinate with external accountants and manage annual audits and tax preparation
• Monitor expenses and identify opportunities for operational efficiency

• Manage full employee lifecycle from onboarding to benefits administration and offboarding
• Maintain personnel files, ensure compliance with employment laws, and manage HR policies
• Administer benefits programs and serve as primary liaison with benefits providers
• Support a positive workplace culture aligned with company values

• Oversee daily office operations, manage office budget, supplies and equipment
• Coordinate and collaborate with Director of Operations and Director of Merchandising and Brand Experience implement and optimize systems to enhance efficiency
• Manage office budget, supplies, technology, and equipment

• JDouglas’s premier events in the Atlanta showroom are the winter and summer market weeks. In advance of and during these events, the entire JDouglas staff participates in any way possible to prepare and execute these important client experiences. In addition to these milestone events, JDouglas hosts Immediate Delivery Sales events biannually.
• Market week - Hospitality
• Order all products needed for the week (e.g., catering supplies, etc.)
• Manage temporary kitchen staff and ensure that breakfast, snack bar, lunches and happy hour are running smoothly and are presented in JDouglas standard.
• Plan menus for each day and coordinate with vendors to ensure all meals are prepared as expected.
• Organize lunch tickets for brand ambassadors and brand partners.
• Cash and carry sales
• Work with sales team on all payments
• Work with Director of Operations to reconcile all sample sales and inventories

• Act as strategic partner to the Founder, managing priorities and special projects
• Prepare materials for meetings and presentations
• Handle sensitive and confidential information with discretion
• Anticipate needs, solve problems proactively, and remove obstacles

• Bachelor's degree in Business Administration, Accounting, Finance, or related field
• 5+ years of progressive experience in office management, business operations, or chief of staff roles
• Strong bookkeeping and accounting knowledge; proficiency with Quick Books or similar platforms
• Experience with HR administration, including benefits, payroll, and compliance
• Advanced proficiency in Microsoft Office Suite and Google Workspace
• Exceptional organizational skills with ability to manage multiple priorities simultaneously
• Outstanding written and verbal communication skills
• High emotional intelligence and ability to work effectively with diverse stakeholders
• Absolute integrity and ability to handle confidential information