Facilities Manager

Job Title Facilities Manager

Job Description Summary The purpose of this position is to provide leadership and management for the facilities organization at a specific location, set of buildings, or campus environment. The Facilities Manager is charged with the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. An emphasis of this role is placed on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client's goals and objectives.

This position coordinates the activities, financials, vendors and manpower required for current and future needs of the building and operations.

Job Description Position:
Facilities Manager

Position Summary:

The purpose of this position is to provide leadership and management for the facilities organization at a specific location, set of buildings, or campus environment. The Facilities Manager is charged with the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. An emphasis of this role is placed on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client's goals and objectives.

This position coordinates the activities, financials, vendors and manpower required for current and future needs of the building and operations.

Essential Responsibilities:

Ensure the day-to-day operations of the facility(ies) or campus, including custodial, life-safety, engineering, site services, and general maintenance, are implemented and carried out in a manner consistent with C&W policies and client directives

Manage all contracts to ensure they are reviewed on a regular basis and are bid out as required; verify that invoices match contract pricing

Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties

Respond positively and promptly to requests from building tenants and occupants. Oversee the implementation of ongoing contract programs to constantly assess tenant and occupant needs and to ensure problems are being solved promptly to the mutual benefit of the tenant, client, and the properties in accordance with contract scope and Service Level Agreements (SLA’s)
Ensure that all site-specific documentation and reports are completed accurately and on time, including (and as applicable):
Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report, and other reports and documentation, as required

Prepare, review, and give initial approval and as needed all budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(ies) or complex.

Coordinate the preparation and publication of the annual budget, quarterly reforecast, and business plans

Assist in the development of capital budgets for the property. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives

Collect, analyze and report statistical data as may be required to provide accurate and current assessment of facility management objectives

Hire, train and motivate facility personnel. Maintain positive staff relations. Conduct or approve performance evaluations for staff

Thoroughly familiar with the management contract and all requirements contained therein

Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims, as required

Key

Competencies:

Communication Proficiency (oral and written)
Technical Proficiency Problem Solving/Analysis Leadership Teamwork  Orientation Relationship Management Financial Management

Education:

Bachelor’s degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration required

Important

Experience:

A minimum of 5-7 years of commercial high-rise, campus environment, and/or property portfolio management experience required

Experience in leasing, construction, engineering and all facets of property operation and building management preferred

Experience with critical system environments desired

Experience in the development and implementation of programs to drive out cost inefficiencies preferredCMMS/Work Order Management experience preferred

Additional Qualifications:

Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended; other Engineering, Business or technical…