Assistant Manager, Grants Services

Job Description

Job Description

Department of Grants and Community Development

Assistant Manager, Grants Services

Posting Expires:
September 8, 2026

Salary Range: $58,977 - $88,000/annual

The Assistant Grants Services Manager is a senior management position that will report to the Assistant Director (Grants Services Manager) for Entitlement Program Operations.

Works under supervision of the Assistant Director.

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Manages a variety of federally funded portfolios that include but are not limited to: HOME, CDBG, NSP, ESG, HOPWA, Section 108 Loan Fund, and Section 8 Moderate Rehabilitation.
• Underwrites federal subsidies and provide risk analysis, project management, and project oversight for contracts in compliance with all federal rules and regulations.
• Drafts legislation and submits in the City’s Electronic Legislation Management System (ELMS)
• Develops operational systems and workflows that increase efficiency and effectiveness. Provides detailed program performance reports for various federal portfolios.
• Uses the City’s Oracle system to produce reports and track projects.
• Monitors IDIS, DRGR, HMIS and other federal systems for compliance of HOPWA, ESG, NSP CDBG, Section 8 and HOME compliance triggers.
• Works in concert with the office financial team to track and manage program income received from various loan repayments and create monthly tracking and reporting.
• Assists in providing data and input for the Annual Action Plan (AAP), 5-year Consolidated Plan, Consolidated Annual Performance Evaluation Report (CAPER), and other adhoc reports for the department.
• Assists in auditing previously funded and current portfolios for compliance and adherence to contract milestones/deliverables.
• Assembles and underwrites the financial capital stack of federally funded construction projects and execute security instruments for the City in concert with the City’s Department of Law.
• Maintains familiarity with security deeds, Land Use Restriction Agreements (LURA), Promissory Notes, Intercreditor Agreements, subordination agreements and other real estate documents.
• Leads and supervises a team of 4-6 FTE’s, provides guidance and feedback, conducts annual performance assessments, manages staff work plans and designs, and implements division goals and strategic objectives for the staff.
• Tracks Program Income, reviews pay request, updates Oracle, Sharepoint, Down Home, and other systems.
• Negotiates, prepares, and manages the written agreement process with funded agencies within 60 days of award for various projects.
• Reviews and certifies the work of the staff and provides leadership and guidance of work performance.
• Collects and analyzes data from project information submitted by agencies to report within IDIS, DRGR, HMIS, and/or any statistical data base to ensure accuracy and recommends corrective action.
• Assists in performing project/task management for large scale/ or complex construction and directs service contracts.
• Assists in monitoring efforts City-wide wide including but not limited to: CDBG, NSP, HOME, HOPWA, ESG, Section 8 or any other funding sources that are being implemented by the department.
• Performs loan and subsidy layering underwriting and functions associated with underwriting as demanded for each program including: ordering property appraisals, conducting title searches, calculating loan to value, and debt to income ratios, evaluating debt and property insurance, etc.; preparing funding recommendations for approval; tracking funds and disbursements.
• Forecasts the account technical specialist workload to ensure we are meeting deadlines for contract routing, submitting requisitions to create purchase orders, and processing reimbursements for payments.
• Prepares outstanding reimbursement reports including the paid and hold reports.
• Generates reports, conducts specialized research projects, and responds to inquiries from leadership.…