Transaction Coordinator

Overview

We are seeking a highly organized and detail-oriented Transaction Specialist to support the full lifecycle of foreclosure and real estate owned (REO) transactions, from assignment through closing. This role is ideal for someone who thrives in a fast-paced, process-driven environment and is passionate about supporting operational excellence in real estate.

The ideal candidate is exceptionally organized, detail-focused, and brings strong customer service skills that help clients and stakeholders feel informed, supported, and  you enjoy working with people, managing multiple priorities, and contributing to a high-performing team, this role may be a great fit.

This is an in-office position. Remote work is not available.

• Create and maintain property files in systems like Dropbox, Equator, Pyramid, or
• Draft and submit property reports (e.g., occupancy checks, BPOs, property status updates)
• Prepare listing agreements, addenda, and contract packages
• Handle scheduling for inspections, appraisals, and property showings
• Track and manage deadlines for compliance and client requirements
• Make sure the buyer’s offer and counteroffers get approved by the seller to ensure a smooth real estate sales process
• Enter client information into the client database system, submit appropriate documentation to the office broker for file compliance, and keep track of transaction activity
• Serve as a liaison between agents, asset managers, vendors, title companies, and utility providers
• Respond to client and buyer inquiries professionally and in a timely manner
• Notify occupants or tenants about property status (e.g., cash-for-keys, eviction timelines)
• Coordinate and order services such as rekeys, trash-outs, sales cleans, lawn maintenance, and repairs
• Follow up with vendors to ensure the timely completion of services
• Submit invoices and track work orders for payment processing
• Input and update property details in MLS and REO portals
• Prepare marketing summaries and gather showing feedback
• Track listing activity, pricing changes, and offer statuses
• Ensure all documents comply with lender/servicer guidelines
• Monitor expiration of permits, insurance, and utility activation
• Assist with preparing files for audits or compliance reviews
• Assist with MLS entry, photo uploads, and property descriptions
• Help coordinate broker open houses or property signage
• Track marketing effectiveness and buyer activity

• Experience in the real estate industry, transaction management preferred
• Strong organizational, time management, and multitasking abilities
• Excellent written and verbal communication skills
• Familiarity with real estate platforms (MLS, Equator, , Pyramid) is a strong plus
• Ability to work independently and as part of a team in a deadline-driven environment
• Customer service-oriented with a proactive and solution-focused mindset
• Real estate license preferred but not required
• Passionate about meeting critical timelines and deliverables

$40,000 - $50,000 yearly

At Aplomb Real Estate, our goal is to provide a degree of value that makes us the only real estate firm you’ll ever need throughout Houston, Dallas, and beyond. The clients are diverse:
We’ve worked with first-time buyers, savvy sellers, servicers, banks, and hedge funds. We specialize in bank-owned (REO), distressed, and investment properties, but our expertise spans all facets of real estate.

Our combined experience exceeds 100 years of industry knowledge and thousands of homes purchased and sold.