Facilities Coordinator

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Manual Labor Austin, TX, US

8 days ago Requisition

Salary Range: $19.00 To $21.00 Hourly

Shift/Pattern and FLSA Status: Full-time, Salaried Non-Exempt, Not Hybrid Eligible

Supervisor: Business Operations Manager

Revision Date: 09.2026

The Facility Coordinator is responsible for supporting the daily operations and maintenance of all Meals on Wheels Central Texas buildings and facility systems, including kitchens, offices, and storage areas. This role ensures that all systems—mechanical, electrical, plumbing, safety, and food service—are functioning optimally to support the organization’s mission. Vendor management is central to this position: the Facility Coordinator sources and coordinates outside vendors and contractors for preventive maintenance and repairs, manages service agreements and warranties, verifies insurance and safety compliance, and holds vendors accountable to scope, schedule, and quality.

The role also engages and supervises volunteers who assist with facility operations, and is essential for maintaining a safe, efficient, and compliant environment for staff, volunteers, and program operations.

• High school diploma or GED preferred
• Minimum three years’ experience in facilities or building operations
• Knowledge of mechanical, electrical, plumbing, fire suppression, and grounds maintenance
• Understanding of commercial kitchen operations and the maintenance needs of commercial kitchen appliances and equipment
• Basic automotive knowledge, including routine vehicle maintenance, inspections, and coordination of fleet repairs
• Must complete a food handler certification within the first 30 days of employment
• Demonstrated experience managing vendors and contractors, including obtaining and comparing quotes, scheduling work, and evaluating performance
• Strong computer and communication skills, including email, vendor portals, and online billing/invoicing systems
• Strong organizational and record-keeping abilities
• Ability to respond to after-hours emergencies
• Excellent communication and customer service skills

• Source, coordinate, and schedule vendors and contractors for preventive maintenance, repairs, and capital projects
• Obtain and compare competitive quotes; recommend vendor selection within approved budgets
• Manage service agreements, warranties, and vendor documentation; track renewals and expirations
• Ensure vendors and contractors meet agency insurance and safety requirements before work begins
• Monitor vendor performance against scope, schedule, and quality; escalate and resolve issues
• Serve as primary on-site point of contact for vendors and contractors

• Conduct routine inspections of buildings, facility systems, and grounds; address findings promptly
• Maintain records of maintenance and inspections
• Respond to maintenance requests and emergencies, ensuring minimal disruption to operations
• Monitor and support environmental safety and control measures
• Assist with annual equipment inspections and compliance with building codes
• Maintain inventory of facility assets and supplies (excluding major purchasing)
• Support recycling, janitorial, and grounds maintenance activities
• Issue access badges and security codes to staff
• Coordinate, engage, and supervise volunteers who support facility operations
• Ensure volunteers have a positive, safe, and productive experience
• Contribute to meal delivery, meal management, or office support as scheduled

• This role may work in an office, field, or service setting
• Requires regular use of computers and standard equipment, and…