Administrative Assistant - Sales Support

Administrative Assistant – Sales Support

Responsibilities including but not limited to:

• #2 to answer phones.
• Back up for Reception duties.
• Daily – Process installed jobs from previous day (scan paperwork and enter payment information into QB and CBD Manager).
• Produce folders for all new sales while checking paperwork for errors or missing information and make copies for Production. Assist designers with paperwork when needed.
• Update CBD Manager and QB with correct sales and payment information.
• Designer Training Week:
• Order meals for lunch.
• Prepare all paperwork and materials.
• Review paperwork details with new designers if needed.
• Call customers with declined credit cards for alternate payment.
• Scan all files.
• General filing when needed.
• Run all credit card payments.
• Hours:
  
  Monday through Friday – 9 am to 6 pm, and every third Saturday – 9 am to 2 pm (hours subject to change based on sales volume).
• Daily lunch break from 1–2 pm.
• All daily work must be completed (all baskets empty) by the end of the day: run and enter payments into CBD Manager for new contracts and installs for the day. All new contracts that come in are to be given to Price Checking by end of day.
• Process/finalize previous day’s installs in CBD Manager.
• All installed file folders from previous day are to be given to Office Manager by end of day.

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance