Maintenance Planner

The Maintenance Planner is responsible for planning, scheduling, and coordinating

preventive, predictive, and corrective maintenance activities to maximize equipment

reliability and minimize downtime. This position works closely with Maintenance

Supervisors, Mechanics, Purchasing, Operations, and the Tool Crib to ensure labor,

materials, parts, and outside services are available before work begins. The Maintenance

Planner maintains the Computerized Maintenance Management System (CMMS), oversees

maintenance inventory processes, and supports continuous improvement initiatives to

improve maintenance eEiciency and equipment performance.

• Develop, schedule, and coordinate preventive maintenance (PM) activities for maintenance mechanics based on production schedules and equipment priorities.
• Create daily, weekly, and monthly maintenance schedules to optimize labor utilization while minimizing production disruptions.
• Prioritize maintenance work orders based on equipment criticality, safety, production requirements, and resource availability.
• Coordinate planned maintenance activities with production and maintenance supervisors to ensure equipment availability.
• Prepare maintenance work packages that include procedures, labor requirements, parts lists, tools, and safety considerations.

• Maintain and update preventive maintenance schedules within the Computerized Maintenance Management System (CMMS).
• Modify PM frequencies, task lists, and procedures based on equipment performance, maintenance history, and reliability improvements.
• Ensure work orders are accurate, complete, and properly documented.
• Maintain equipment records, asset history, and maintenance documentation within the CMMS.
• Generate reports to monitor PM compliance, backlog, and maintenance performance metrics.

• Work closely with the Purchasing Coordinator to identify and procure parts required for planned maintenance activities.
• Review planned work to ensure all required materials and replacement parts are available before scheduling jobs.
• Coordinate with Maintenance Supervisors to identify upcoming maintenance needs and associated material requirements.
• Assist in developing and maintaining critical spare parts inventories to reduce equipment downtime.

• Oversee daily operations of the maintenance tool crib.
• Supervise tool crib attendants to ensure maintenance parts, tools, and supplies are properly issued and charged to work orders.
• Monitor inventory accuracy through routine audits and inventory reconciliation.
• Ensure maintenance tools and equipment are organized, available, and maintained in good working condition.
• Recommend inventory improvements and adjustments to support maintenance operations.

• Schedule outside contractors, equipment vendors, and service providers for maintenance, repairs, inspections, and facility-related work.
• Coordinate vendor-provided equipment service, warranty work, and preventive maintenance visits.
• Schedule technical training for maintenance personnel on new equipment, systems, and maintenance procedures.
• Communicate scheduling requirements with vendors to ensure timely completion of services.

• Meet regularly with Maintenance Supervisors to review planned work, priorities, manpower availability, and scheduling needs.
• Coordinate with Operations to minimize production interruptions while completing planned maintenance.
• Work closely with Purchasing, Warehouse, and Machine Shop personnel to ensure resources are available before scheduled work begins.
• Support maintenance and production teams by resolving scheduling conflicts and adjusting priorities when necessary.
• Analyze maintenance data to improve preventive maintenance frequencies and job plans.
• Identify opportunities to reduce equipment downtime and improve maintenance Efficiency.
• Recommend process improvements related to planning, scheduling, inventory management, and maintenance execution.
• Support reliability initiatives through standardized maintenance procedures and improved planning practices.
• High school diploma or equivalent required; associate's degree in industrial Maintenance, Mechanical Technology, Engineering Technology, or a related field preferred.
• Three to five years of experience in industrial maintenance, maintenance planning, maintenance supervision, or manufacturing operations.
• Experience using Computerized Maintenance Management Systems (CMMS) such as…