Permit Clerk

Overview

Municipal Management Services, Inc
, has an immediate opening for a Full-time Permit Clerk.

Perform a variety of duties in support of the Building Department. Coordinates issuance of various permits for the Village, including:

• Greeting applicants and explaining procedures for acquiring permits to the public
• Receives payments for permits

Starting hourly rate is $19.11.

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Issue building and other applicable permits, licenses and certificates of occupancy within the Building Department
• Provide information and documents to contractors, developers, general public and other parties related to building and development within the Village.
• Answers the telephone and transfers callers to appropriate parties; responds to questions and requests for information regarding fees, codes, and permits.
• Prepare inspection schedules; review permit applications.
• Calculate permit and impact fees; receive money for permits; reconcile the cash drawer daily.
• Perform a wide variety of general clerical work including the maintenance of accurate and detailed files and records; verify accuracy of information, research discrepancies and record information.
• Prepare monthly permit reports; enter a variety of data and information into various computer programs.
• Operate a variety of office equipment including telephones, computers, copy machines and facsimile machines; input and retrieve data and text. Communicate on a two-way radio with inspectors and other city personnel.

• Perform additional related duties as required.
• Assist the other Village personnel as required.
• Order office supplies as needed.
• Train other Permit Clerk personnel as required.

Knowledge of:

• Local building codes and regulations.
• Procedures for obtaining building permits.
• Cash management processes.
• Principles and procedures of record keeping and record retention.
• Office procedures, methods, and computer equipment.

Ability to:

• Communicate clearly and concisely, both orally and in writing.
• Perform mathematical computations and simple accounting tasks.
• Communicate city codes and ordinances to the general public.
• Compile and collect data.
• Operate office equipment, including computers and supporting word processing and spreadsheet applications.
• Handle all types of customers.
• Maintain effective working relationships.

Any combination of experience and training that would likely provide the required Knowledge,

Skills and Abilities

is qualifying. A typical way to obtain the knowledge, skills and abilities would be:

High school diploma or GED equivalent and two years’ experience in customer service, permitting, or related field required.

Possession of, or ability to obtain and maintain a valid driver's license and operate a motor vehicle.

Receives general supervision from the Building Department Supervisor.

Exercises no supervision.

Office environment; exposure to computer screens; high levels of customer contact.

Essential and marginal functions require maintaining physical condition necessary for sitting and standing for prolonged periods of time; required to push, pull, reach, stoop, lift light objects; finger dexterity required.

Maintain mental capacity that permits making sound judgments regarding work and have regular attendance.

Must also pass post-offer drug testing, criminal background and credit history checks.