Facilities Coordinator

Description

Mosaic is looking for a reliable, hands‑on Facilities Coordinator to keep our buildings safe, maintained, and running smoothly. They will handle day‑to‑day maintenance tasks, coordinate with vendors, and be the go‑to contact when something needs to get done.

This is not a supervisory or management position. The Coordinator works under the direction of our Facilities Manager and should be ready to roll up their sleeves and grow their skills on the job.

Facility Coordination

• Coordinates facility tickets for completion
• Works with vendors to ensure repair work completion
• Works with janitorial vendors to coordinate their daily/weekly service at all facilities
• Works with HVAC vendors to coordinate maintenance and repair work
• Coordinates procurement of items needed for facility repairs and projects
• Works with Mosaic’s security vendor on daily issues and coordination

Facility Maintenance

• Troubleshoots minor maintenance problems involving electrical, structural, plumbing, and equipment repair or replacement using hand tools and power tools
• Performs preventive building maintenance duties, caulks windows and doors, repairs and replaces broken windows, hangs pictures, shelving, and whiteboards
• Performs routine plumbing repairs such as unstopping toilets, sinks or urinals, fixing water leaks, leaking faucets, and water fountains
• Performs routine electrical repairs such as changing light bulbs or fluorescent lamps and assists in repairing ballast and light fixtures as allowed by electrical code
• Purchases supplies, equipment, and materials necessary to complete projects
• Dismantles, installs, and moves furniture, hangs pictures and bulletin boards, assists with departmental and employee moves
• Repairs and replaces door knobs or locks, repairs door closures, patches holes in walls, general painting and repair work
• Provides assistance to officials, staff, visitors, and other employees as necessary
• Participates in building coverage by working evenings and weekend rotation as required for maintenance that cannot be performed during regular business hours
• Transports goods or equipment as assigned
• Performs other maintenance duties as assigned by the Facilities Manager
• Notifies management concerning the need for major repairs or additions to lighting, heating, and ventilating equipment
• Solicits bids and quotes from vendors, may work with 3rd party vendors in completing tasks if directed
• Medical van service with contracted work as needed
• Oversees all outside contracts for building and grounds maintenance
• Researches and compares vendors and makes selection recommendations to Facility Manager

Education, Certification and Licensure

Associated Degree preferred. Travel as needed. Valid Oregon driver’s license, use of personal vehicle, and proof of automobile insurance.

Skills & Knowledge

• Knowledge of standard construction methods, terminology, materials, equipment, and practices
• Strong organizational skills and oral/written communication
• Ability to prioritize workload, work under pressure, meet requirements and deadlines
• Ability to work with minimal supervision
• Ability to work effectively with all staff, vendors and other organizations contacted in the course of work
• Skill in operation of small motorized equipment and general hand tools (e.g., saws, drills)
• Skill in computer operation using spreadsheets, databases, and word processing software

Safety & Security

• Assists with maintaining building security and immediately responds to building emergencies when breaches have happened to secure the building accordingly
• Addresses/remedies safety issues as they arise
• Back‑up contact for security company for issuance of electronic card keys and door keys, and maintaining records of distribution
• Assures compliance with OSHA regulations and manages the collection and disposal of biohazard waste
• Works with the Safety Coordinator to initiate an active campaign on safety measures in the building
• Performs safe work practices to protect the health and safety of employees and patients per OSHA regulation
• Develops and manages a comprehensive emergency preparedness plan to ensure the safety of the building against fire, flood and other hazards; assures compliance with FEMA directives

High School/GED or better.

Driver's License

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.