Facilities Coordinator

Facilities Coordinator

Mosaic is looking for a reliable, hands-on Facilities Coordinator to help keep our buildings safe, maintained, and running smoothly. You'll handle day-to-day maintenance tasks, coordinate with vendors, and be the go-to contact when something needs to get done. This is not a supervisory or management position. You'll work under the direction of our Facilities Manager — the right fit is someone ready to roll up their sleeves and grow their skills on the job.

Some experience needed in building maintenance, janitorial, security and/or grounds keeping.

Facility Coordination

• Coordinates facilities tickets for completion
• Works with vendors as needed to ensure repair work completion
• Works with janitorial vendors on coordinate their daily/weekly service at all facilities
• Works with HVAC vendors to coordinate their maintenance and repair work
• Coordinates procurement of items needed for facilities repairs and projects
• Works with Mosaic's security vendor on daily issues and coordination

Facility Maintenance

• Troubleshoots minor maintenance problems involving electrical, structural, plumbing, and equipment repair or replacement. Uses hand tools and power tools in making minor maintenance repairs and maintaining grounds and walks.
• Performs preventive building maintenance duties, caulks windows and doors, repairs and replaces broken windows, hang pictures, shelving and whiteboards.
• Performs routine plumbing repairs such as unstopping toilets, sinks or urinals, fixing water leaks, leaking faucets, and water fountains.
• Performs routine electrical repairs such as changing light bulbs or fluorescent lamps and assists in repairing ballast and light fixtures as allowed by electrical code.
• Purchases supplies, equipment, and materials necessary to complete projects.
• Dismantle/install and moves furniture, hang pictures and bulletin boards, moves. Assists with departmental and employee moves.
• Repairs and replaces door knobs or locks, repairs door closures, patches holes in walls, general painting and repair work.
• Provides assistance to officials, staff, visitors, and other employees as necessary.
• Participates in building coverage by working evenings and weekend rotation as required for maintenance that cannot be performed during regular business hours.
• Transports goods or equipment as assigned.
• Performs other maintenance duties as assigned by the Facilities Manager.
• Notifies management concerning the need for major repairs or additions to lighting, heating, and ventilating equipment.

Vendor Coordination

• Solicits bids and quotes from vendors. May work with 3rd party vendors in completing tasks if directed.
• Medical van service with contracted work as needed.
• Oversees all outside contracts for building and grounds maintenance. Standards:
• Researches and compares vendors and makes selection recommendations to Facility Manager.

Education, Certification and Licensure: Associated Degree preferred. Travel as needed. Valid Oregon driver's license, use of personal vehicle, and proof of automobile insurance.

Skills & Knowledge:

• Knowledge of standard construction methods, terminology, materials, equipment and practices.
• Strong organizational skills and oral/written communication.
• Ability to prioritize workload, work under pressure, meet requirements and deadlines.
• Ability to work with minimal supervision.
• Ability to work effectively with all staff, vendors and other organizations contacted in the course of work.
• Skill in operation of small motorized equipment and general hand tools; i.e., saws, drills
• Skill in computer operation using spreadsheets, databases and word processing software.

Safety & Security:

• Assists with maintaining building security and immediately responds to building emergencies when breeches have happened to secure the building accordingly.
• Address/remedy safety issues as they arise
• Back-up contact for security company for issuance of electronic card keys and door keys, and maintaining records of distribution
• Assure compliance with OSHA regulations and manage the collection and disposal of biohazard waste.
• Working with the Safety Coordinator initiate an active campaign on safety measures in the building.
• Perform safe work…