Workplace Operations Coordinator

Overview

We are seeking a detail-oriented Workplace Operations Coordinator to participate in the day-to-day operations and maintenance of our office space, ensuring a safe, functional, and comfortable environment for all employees and visitors.

• Monitor and maintain HVAC (A/C) systems, coordinating repairs and servicing as needed to ensure consistent climate control
• Manage lighting systems throughout the facility, including bulb replacement, fixture repairs, and reporting
• Oversee key inventory and distribution, including issuing, tracking, and recovering keys for employees and visitors
• Administer access control systems, including badge programming, permissions management, and troubleshooting entry issues
• Manage parking arrangements, including visitor parking and resolving parking-related concerns
• Coordinate installation, removal, and maintenance of wall hangings, artwork, and décor
• Schedule and oversee painting projects, including touch-ups and full repaints as needed
• Maintain signage throughout the facility, including way finding, safety, and branding signage; coordinate updates and replacements
• Conduct regular safety inspections, ensure compliance with workplace safety standards, and address hazards promptly
• Manage furniture inventory, including ordering, assembly, repairs, and reconfiguration of work spaces
• Oversee cleaning services and ensure all areas of the facility meet cleanliness standards
• Coordinate plumbing repairs and maintenance, working with vendors as needed
• Maintain breakroom supplies, equipment, and cleanliness
• Support security operations, including monitoring systems, coordinating with security personnel, and responding to incidents

• Previous experience in facilities management, office administration, or a related field
• Strong organizational and multitasking skills
• Ability to coordinate with external vendors and contractors
• Basic knowledge of building systems (HVAC, plumbing, electrical)
• Excellent communication and problem‑solving skills
• Ability to respond to urgent facility issues as they arise

Hiring Rate Minimum: $22.50 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum: $30.00 hourly

WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.