Facility Operations Coordinator

Department Specific Responsibilities

• Under the direction of the Facility Operations Specialist, performs day‑to‑day facility‑related activities and tasks meeting the needs of the Jacob School of Music.
• Performs physical labor, such as furniture setup and office moves and ensures approved furniture and items no longer needed are sent to surplus.
• Helps with snow removal or other labor intensive tasks as needed.
• Answers emails, Teams chats, schedules meetings, maintains bulletin boards and collaborates with other members of the facilities team.
• Coordinates and enters facilities service tickets into a system for routine maintenance or repairs. Follows up on service tickets working closely with IU Facilities Operations ensuring timely completion of work and providing building or room access to service personnel where appropriate.
• Assists with scheduled and ad hoc building inspections to identify items that need to be maintained, repaired, or deep cleaned, bringing items in disrepair or unsafe to management's attention.
• Maintains databases to assist in disseminating information quickly and accurately, i.e. Room Occupancy, Furniture Inventory, Semester Start Up Prep Work.
• Serves as backup for Keys and Lockers.
• Other duties as assigned.
• Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

• Coordinates building maintenance projects such as maintenance planning, security/access control, and emergency response. Coordinates fire and life safety, environmental safety procedures, and planning with university personnel and external agencies where required.
• Relays reported problems to the appropriate maintenance staff and may assist with periodic scheduled and ad hoc inspections to identify cleaning and property maintenance needs.
• Assists with preparing estimates for repairs in order for fiscal staff to ensure building maintenance falls within allocated budget with an emphasis on cost-containment.
• Participates in aspects of project development, budget, implementation, and completion.
• Coordinates fulfillment of work orders for corrective action and routine maintenance; monitors progress, escalating complex matters as needed.

• Required: High school diploma or equivalent (such as HSED or GED)
• Preferred: Some college work

• 2 years in facilities management, project management, business operations, or related field

• Required:
  • Proficient communication skills
  • Maintains a high degree of professionalism
  • Demonstrates time management and priority setting skills
  • Demonstrates a high commitment to quality
  • Possesses flexibility to work in a fast paced, dynamic environment
  • Highly thorough and dependable
• Preferred:
  • Experience working with Microsoft Word, Excel, Teams, Outlook and AIM helpful
  • Experience working safely with basic hand and power tools helpful

This role requires both sedentary work and the ability to move about, sometimes quickly, for long periods of time. It requires moving heavy objects up to 50 pounds, providing support for heavy objects, and performing strenuous labor under adverse field conditions. The ability to use tools, operate machinery, and to complete construction projects with precision and accuracy is required. The person in this role must be able to perform the essential tasks with or without an accommodation.

May be required to work outside of regular schedule in emergency situations.

Pay range: $18.38 - $19.24 per hour (Annualized $38,230.40 to $39,998.40) based upon experience.

IU Bloomington Campus, Jacobs School of Music.

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental…