Facility Operations Coordinator

About the Position

Support the Jacobs School of Music under the direction of the Facility Operations Specialist, performing day‑to‑day facility related activities and tasks.

• Complete day‑to‑day facility-related activities, coordinating routine maintenance, repairs, and building inspections.
• Perform physical labor such as furniture setup, office moves, heavy lifting, and snow removal when needed.
• Answer emails, Microsoft Teams chats, schedule meetings, maintain bulletin boards, and collaborate with the facilities team.
• Coordinate and enter maintenance service tickets into the system; follow up with IU Facilities Operations to ensure timely completion.
• Assist with scheduled and ad‑hoc building inspections to identify items requiring maintenance, repairs, or deep cleaning.
• Maintain databases hosting room occupancy, furniture inventory, and semester start‑up prep work.
• Serve as backup for keys and lockers.
• Coordinate building maintenance projects, including planning, security/access control, and emergency response.
• Relay reported problems to appropriate maintenance staff and may assist with periodic inspections.
• Assist in preparing estimates for repairs, assisting fiscal staff to stay within budget.
• Participate in aspects of project development, budgeting, implementation, and completion.
• Coordinate fulfillment of work orders for corrective action and routine maintenance; monitor progress and escalating complex matters.
• Perform other duties as assigned.

• Required: High school diploma or equivalent (e.g., GED).
• Preferred: Some college coursework.

• Two years in facilities management, project management, business operations, or related field.

• Proficient communication skills.
• Maintain a high degree of professionalism.
• Demonstrated time management and priority setting abilities.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.

• Proficient with Microsoft Word, Excel, Teams, Outlook, and AIM.
• Knowledge of and safe use of basic hand and power tools.

• Ability to move heavy objects, lift up to 50 pounds, and work under adverse field conditions.
• May be required to work outside of regular schedule in emergency situations.

$19.00 per hour, Indiana University Bloomington Campus, in‑person position.

• Comprehensive medical and dental insurance.
• Health savings account with generous IU contributions.
• Health care and dependent care flexible spending accounts.
• Basic group life insurance paid by IU.
• Voluntary supplemental life, long term disability, critical illness, and supplemental accidental death & dismemberment insurance.
• Base retirement plan with generous IU contributions, subject to vesting.
• Voluntary supplemental retirement plan options.
• Tuition subsidy for employees and family members taking IU courses.
• 10 paid holidays plus a paid winter break each year.
• Generous paid time off plans.
• Paid leave for new parents and IU-sponsored volunteer events.
• Employee assistance program.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring.