Bilingual - Front Office Secretary​/Registrar

Duties

Lindop School District 92

Job Description

Title:

Bilingual Spanish-Speaking - School Secretary/Registrar

Reports to:

School Principal

Definition:
The Bilingual Spanish-Speaking School Secretary/Registrar handles administrative details, schedules appointments, handles school communication, and clerical duties such as answering phones, responding to email, typing reports and faxing documents. The School Secretary/Registrar is aware of what's going on at the school on a day-to-day basis.

Major Policy Responsibility:
The busy office environment requires high levels of concentration while coping with frequent interruptions.

Duties and Responsibilities:

* Assist Spanish-speaking families by phone and in person.

* Translate flyers and other materials as requested.

* Distributes Mail

* Answers Phones

* Responds to inquiry from staff, students and Parents

* Maintains Communication Log

* Schedule appointments for Principal and Assistant Principal

* Maintains Student Data Base

* Input Power School Student Info including but not limited to student demographics, attendance, etc.

* Prepare Student Record Reports

* Manages Deliveries (UPS/Fed Ex)

* Maintains and copies SWIS and sends letters on Discipline

* Collect Phone logs (Teachers)

* Laminate Projects and Maintains Inventory

* Background Checks for Parents and Volunteers

* Registration

* Graduation

* Maintains and Processes student records

* Maintains Cumulative Folders

* Collects Lesson Plans

* Processes Transfer Requests

* Manages Substitutes (AESOP)

* Monitor and reconcile accounts for the Principal and Assistant Principal

* Enter requisitions, check deliveries and arranges distribution of goods

* Compose correspondence and effectively use technology

* Identify and address errors and discrepancies professionally and in timely fashion

* Attend workshop and seminars to improve the operations

* Evaluates the system and provide recommendations for improvement

* Responsible for safety protocols as outlined in the School Emergency Operations Plan

* Separate and distribute basic school supplies throughout the school year, as requested by staff members

* Track and maintain supplies inventory in district storeroom

* Greet visitors, determine nature of business, secure proper identification for name badge as outlined in policy manual

* Answer telephone to provide information, take messages, and transfer calls

* Performs secretarial duties (i.e. compose memos, draft letters, etc.)

* Perform duties to support the Lunch Program

Mailings and Notifications:

* Process requested fax

* Principal Newsletters

* Coordinate Report Cards Distribution

* Conduct Automated Message Alerts

* Letters for Detention or suspension

* Sends out Attendance/Tardy Notices

* Prepares Letter of Recommendation for High School Students

Terms of Employment:

FMLA is a minimum of 4 weeks.

Qualifications

* Be at least 18 years of age with an Associate Degrees preferred.

* Ability to follow both written and oral directions.

* Willing to work with and around adults and children.

* Follow work schedules and procedures.

* Be willing to learn new skills and follow directions.

* Have basic computer skills and be proficient in Microsoft Word, Excel and Google Platform

Salary/Benefits

Hourly Salary is commensurate with experience and education

How to Apply

Link to District/Third Party Online Application Web Page

ILearn Link

ILearn

Report Card Link

District Report Card

Job Posting Date

3/17/2026

Start Date

N/A