Fleet & Facilities Manager

Fleet & Facilities Manager

Bronx, New York, NY, USA

Nabis is the #1 licensed cannabis wholesale platform in the world, supplying $1B+ worth of cannabis products annually from hundreds of brands to retailers across California, New York, and Nevada. Our mission is to empower the world to discover cannabis by providing choice, access, and innovation.

We're at the forefront of this movement, building an innovative, technology-first platform to scale the entire cannabis industry. Backed by Y Combinator and investors, including Door Dash Co-Founder Stanley Tang, NFL Hall of Famer Joe Montana, Gmail creator Paul Buchheit, and Twitch co-founder Justin Kan, Nabis is rapidly expanding across the U.S. with the goal of becoming the largest and most influential cannabis distribution network globally.

Candidate must be based in Bronx, NY and comfortable with 50 - 75% travel

The Fleet & Facilities Manager is responsible for executing all fleet, facilities and safety operations at the site, ensuring vehicles, equipment, and facility systems are safe, compliant, and fully operational.

This is a hands-on role that owns day-to-day maintenance, inspections, vendor coordination, and site readiness. They ensure preventative maintenance programs, safety standards, and compliance requirements are consistently met, while quickly resolving issues that impact operations.

Operating with a high level of ownership, this role manages site-level vendors, tracks asset performance, and maintains accurate system data to support compliance and operational visibility. The ideal candidate has a strong background in fleet operations and facilities maintenance, with excellent organizational, vendor management, and problem-solving skills.

• Oversee fleet and facility operations, including maintenance, repairs, inspections, and asset readiness
• Manage preventative maintenance programs and ensure timely tracking and completion
• Conduct vehicle inspections and enforce driver pre- and post-trip compliance
• Maintain vehicle readiness, including cleanliness, organization, and proper stocking of supplies
• Ensure vehicle systems (e.g., telematics, cameras) are functioning and escalate issues as needed
• Perform facility walkthroughs and recurring compliance checks (e.g., fire extinguishers, HVAC filters, dock doors, equipment)
• Maintain readiness of warehouse equipment (e.g., forklifts, aisle masters), including proper charging and usage
• Ensure compliance with DOT, FMCSA, OSHA, and company standards
• Support resolution of driver-related incidents, including breakdowns, accidents, and citations
• Own building and equipment inspection schedules and resolve audit or compliance issues

• Source and coordinate local vendors for maintenance, repairs, and site needs
• Obtain and compare quotes within defined guidelines
• Schedule work, manage scope execution, and drive timelines to completion
• Oversee execution of site-level projects (repairs, upgrades, maintenance)
• Monitor vendor performance and escalate issues related to quality, cost, or timelines
• Coordinate vendors for diagnostics, repairs, and preventative maintenance

• Accurately log inspections, defects, maintenance, and repairs in systems (e.g., Whip Around)
• Own accuracy and completeness of maintenance, inspection, and compliance data
• Review and resolve defects to ensure proper tracking and compliance
• Maintain vehicle documentation (registration, insurance, permits) and ensure records are current
• Maintain audit-ready documentation across fleet, safety, and facility operations
• Provide updates on fleet readiness, repairs, and site conditions

• Manage inventory of supplies, tools, and basic equipment
• Monitor usage and proactively reorder supplies to prevent stockouts
• Restock fleet and facility supplies as needed
• Maintain organization of equipment, tools, and staging areas
• Support daily site operations as needed to ensure smooth execution

• Serve as the primary safety point of contact for the site and execute site-level safety programs
• Maintain compliance with safety SOPs, signage requirements, emergency…