Public Buildings Manager 2 - NY HELPS - Buffalo

Facilities Maintenance Program Administrator

Administers a facilities maintenance program by scheduling preventive maintenance. Initiating and completing work orders, assisting in relocations and moves when required. Recommending modifications to existing procedures. Supervising the acquisition and storage of supplies and materials. Observing and enforcing compliance with applicable codes, ordinances, and laws. Performing on-site evaluation of service contracts and allocating resources to accomplish routine activities. Coordinates the activities of construction companies, inspectors, and tenants by advising tenants and users of upcoming repairs to facilities or peripheral areas that may result in disruption to services, access, or traffic and ensuring that tenants are notified of alternate routes and access.

Investigates tenant complaints of issues affecting health, comfort, and safety. Manage building contracts, review, approve and process invoices and statements, review and assist with procurement of necessary facility components. Supervises state and contractual employees engaged in grounds maintenance, parking facilities operations, custodial services, maintenance, and security at a state building by assigning work and inspecting the results for quality and safety, counseling workers, resolving grievances, and reporting contractual infractions.

Assists in developing and executing contracts and agreements for goods and services, and monitors deliverables to ensure compliance with contract provisions. Independently implements operational policies and procedures to govern the public use of State facilities during and after business hours. Develops and disseminates maintenance plans, capital construction requests, estimates, and implements Preventive Maintenance/Rehabilitation & Improvement (PMR&I) plans, security measures, health and life safety, parking arrangements, and emergency procedures.

Meets the needs of the public with minimal disruption to government operations and minimal liability to the State. Manages the demands of several facilities, ensuring consistency of operations, while addressing unique situations; and may assign and evaluate the work of subordinate building managers. Perform full range of supervisory duties. Additional duties assigned as needed.

This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications. Five years of experience managing an occupied commercial building with a gross square footage of at least 200,000 or a complex of occupied buildings totaling at least 250,000 square feet that MUST include the direct responsibility for building maintenance (including HVAC), minor building rehabilitation AND one or more of the following three areas: grounds maintenance, security and access control, or cleaning oversight including sanitary requirements and inspection.

In addition, at least one of the five years MUST include supervision of service contractors or in-house staff including plumbers, electricians, carpenters and other skilled trades persons. You MUST include the square footage with your application and clearly state duties performed. Failure to do so will result in the disapproval of your application;
Or 60 semester credit hours in architecture, architectural technology, construction management, construction technology, engineering, engineering technology, facilities management, business, business administration, or public administration AND three years of experience managing an occupied commercial building with a gross square footage of at least 200,000 or a complex of occupied buildings totaling at least 250,000 square feet that MUST include the direct responsibility for building maintenance (including HVAC), minor building rehabilitation AND one or more of the following three areas: grounds maintenance, security and access control, or cleaning oversight including sanitary requirements and inspection.

In addition, at least one of the…