Executive Assistant

Overview

Our client is a luxury fashion brand known for elegant, timeless collections worn by celebrities and customers around the world. They are seeking a highly motivated and polished Executive Assistant. This role offers a unique opportunity to work closely with senior leadership, gain visibility into high-level decision-making, and act as a trusted partner in the day-to-day operations of the business.

• Calendar Management: Managing complex, fast-changing, and confidential calendars, scheduling meetings, and resolving conflicts.
• Communication & Liaison: Acting as the primary point of contact between executives, clients, and internal teams; screening calls and managing inbox correspondence.
• Travel Coordination: Arranging complex domestic and international travel itineraries, including flights, accommodation, and transportation.
• Document Preparation: Creating, editing, and formatting reports, presentations, and correspondence.
• Office Administration: Organizing meetings, taking minutes, filing, expense reporting, and managing office logistics.
• Special Projects: Assisting with, or leading ad-hoc projects and events.

• Experience: Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Communication: Exceptional verbal and written communication skills.
• Organization: Strong organizational and time-management skills with the ability to prioritize tasks.
• Software Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Discretion: Ability to handle confidential, sensitive information with high discretion.
• Proactivity: Ability to anticipate needs and act proactively to solve problems.

• Bachelor’s degree preferred but not always required.
• Previous experience supporting C-level executives.