Facilities Manager (59808

Why Work at Sacred Heart Schools, Atherton? Sacred Heart Schools, Atherton offers more than a job, it’s a chance to be part of a mission-driven community dedicated to shaping the next generation. Whether you’re coming from education or seeking a career change, you’ll find meaningful work in a collaborative, values-based environment.

Our school calendar supports strong work‑life balance while still reflecting the dedication our work requires. Staff receive 19 paid holidays annually, and faculty receive 30, along with extended time off in the summer. Both staff and faculty also receive PTO and sick time, allowing for flexibility and real opportunities to recharge.

We offer exceptional benefits, including a generous retirement plan that does not require employee contributions, along with complimentary lunches and on‑site parking to make your day‑to‑day experience easier.

Most importantly, Sacred Heart is a place of purpose and community, where employees can engage beyond their primary roles and contribute to an environment focused on growth, learning, and developing future leaders.

Position Title: Facilities Manager

Department: Operations

Reports To: Director of Operations

FLSA Classification: Exempt

FTE (Full-Time Equivalent): 100%

Schedule of Duties: 12‑Month

Salary: $115,000‑$145,000 annual

Position

Purpose:

Responsible for the day‑to‑day leadership of custodial, groundskeeping, building maintenance, and campus facilities operations. Oversees the maintenance, repair, regulatory compliance, capital improvements, and long‑term stewardship of all campus buildings, infrastructure, utilities, and building systems while providing a safe, efficient, and well‑maintained environment that supports the School’s educational mission.

• Provide leadership, supervision, coaching, and performance management for Building Engineers, Custodians, Maintenance Mechanics, Groundskeepers, and other assigned staff, including scheduling, work assignments, timekeeping oversight, training, performance evaluations, corrective action, and professional development.
• Provide direct supervision, coaching, scheduling, performance management, and development of Building Engineers, Custodians, Maintenance Mechanics, Groundskeepers, and other assigned staff.
• Direct daily campus operations, including work order prioritization, event set‑ups, preventive maintenance, custodial services, grounds maintenance, and building repairs.
• Develop, implement, and continuously improve preventive and predictive maintenance programs for all building systems, including HVAC, electrical, plumbing, elevators, fire/life safety systems, irrigation, fleet, and related infrastructure.
• Plan, coordinate, and oversee campus repair, renovation, deferred maintenance, and capital improvement projects from planning through completion while minimizing disruption to school operations.
• Develop scopes of work, solicit and evaluate bids, negotiate vendor proposals, oversee contractors and consultants, and monitor quality, safety, and contract compliance.
• Maintain responsibility for the work order management process, monitor completion metrics, and identify operational improvements that enhance service delivery.
• Assist in developing and managing operating and capital budgets; monitor expenditures, review invoices, and identify cost‑saving opportunities while maintaining high service standards.
• Maintain accurate records of building systems, equipment, warranties, maintenance history, inspections, permits, and replacement schedules to support long‑term asset planning.
• Ensure compliance with applicable OSHA/Cal‑OSHA, fire/life safety, environmental, accessibility, and local, state, and federal regulations. Maintain required documentation and inspection records.
• Lead safety initiatives for the Operations Department, ensuring employee safety training, PPE compliance, hazard identification, and safe work practices.
• Serve as a key member of the School’s emergency response team by coordinating facilities support during emergencies, utility outages, severe weather, and other operational disruptions.
• Partner with school leadership, HR, academic departments, Athletics, and Event…