Executive Assistant to the Principal

Job/FLSA Status: Full-Time, Non-Exempt

Reports to: Principal

Position summary: Provides clerical services to the Principal.

• Greets and directs vendors, employees, students, parents, community members, etc.;
• Answers communications from staff, applicants, and parents (e-mails, phone calls, letters);
• Coordinates food preparation and delivery or pickup for Principal and school meetings;
• Prepares and follows up on workshop/conference requests and vendor contracts;
• Schedules appointments and meetings for Principal;
• Prepares requisitions for materials and keep records of same;
• Notarizes documents for administration as needed;
• Prepares correspondence, reports, brochures, spreadsheets, and PowerPoint presentations;
• Distributes building and classroom supplies as directed.
• Other duties as assigned.

• Experience as an executive assistant or equivalent
• High School diploma or equivalent
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Power Point
• Knowledge of basic office procedures and operation of office machines/equipment
• Must be discreet and maintain strict confidentiality on student and personnel matters
• Strong communication and interpersonal skills
• Detail-oriented
• Ability to prioritize
• Notary Public

• Experience working in a high school setting
• Associate or Bachelor's degree preferred

Reporting to this position: N/A

• Physical demands:
  While performing duties of job, employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment:
  The noise level in the work environment is usually minimal.

• 12-month work year
• Starting wage between $26.00 - $27.30/hour, based on education and verified experience
• Illinois Municipal Retirement Fund (IMRF) pension
• Medical, dental, life, and vision insurance
• $2,500 annual tuition reimbursement
• 17 paid holidays
• 10 paid sick, 5 personal and 15 vacation days
• 30-minute unpaid lunch, two 15-minute paid breaks
• Other fringe benefits as provided by the current Work Rules & Regulations for Administrative Support Staff
• Annual performance evaluation in accordance with the current Work Rules and Board policy.