Audio Department - Operations Manager; Inventory​/Logistics

AUDIO DEPARTMENT - OPERATIONS MANAGER (INVENTORY / LOGISTICS)

Location:

Calumet City, IL | Full-Time | Salaried + Benefits

The Audio Operations Manager (Inventory / Logistics) is responsible for the management, organization, movement, maintenance, and readiness of all audio department assets, inventory, and logistical operations.

This position serves as the operational hub between project management, warehouse operations, logistics, purchasing, vendors, and field execution teams to ensure equipment, personnel, and resources are available and properly coordinated for successful project execution.

Responsibilities include inventory management, asset tracking, sub‑rental coordination, purchasing support, equipment maintenance oversight, operational planning, workflow development, and logistical support throughout all phases of project execution.

In addition to office‑based planning and inventory management responsibilities, this position is expected to actively support warehouse operations, project preparation, truck loading, equipment movement, load‑ins, load‑outs, inventory verification, client support, and other operational activities as required.

This position performs a combination of operational, administrative, logistical, technical, and field‑based duties and may be assigned additional responsibilities by management as business needs require.

• Maintain accurate and up‑to‑date inventory records for all audio assets utilizing asset tracking, scanning, and inventory management systems.
• Develop, implement, and enforce equipment check‑in, check‑out, and accountability procedures.
• Track the complete lifecycle of equipment from acquisition through deployment, maintenance, repair, and retirement.
• Conduct routine audits and inventory verification processes to ensure accuracy and accountability.
• Monitor equipment condition, service history, and maintenance schedules to ensure all equipment remains show‑ready and operational.
• Support continuous improvement of inventory tracking systems, workflows, and reporting tools.

• Coordinate the movement of equipment between warehouses, venues, vendors, repair facilities, and project locations.
• Oversee prep schedules, truck packs, equipment allocations, and deployment timelines.
• Identify potential inventory conflicts and develop solutions through substitutions, cross‑rentals, scheduling adjustments, or resource allocation.
• Collaborate closely with Logistics, Warehouse, and Project Management teams to ensure efficient project execution.
• Maintain visibility into equipment availability and utilization across all active and upcoming projects.

• Source, negotiate, coordinate, and manage sub‑rental equipment for projects as needed.
• Build and maintain productive relationships with rental partners, manufacturers, vendors, and service providers.
• Track all incoming and outgoing rental equipment to ensure accountability, accuracy, and timely returns.
• Review rental costs, availability, and logistical considerations to support efficient project planning.
• Assist in evaluating vendor performance and identifying strategic partnerships that benefit company operations.

• Recommend equipment purchases based on inventory utilization, operational requirements, and departmental growth objectives.
• Assist leadership with budgeting, forecasting, and long‑term capital planning initiatives.
• Monitor consumable inventory levels and coordinate purchasing activities as necessary.
• Research new products, technologies, and equipment solutions that improve operational efficiency and project capabilities.
• Support warranty claims, repairs, vendor communications, and equipment replacement planning.

• Support warehouse preparation, project staging, quality control inspections, and equipment verification processes.
• Participate in equipment testing, system preparation, packaging standards, and deployment planning.
• Help develop and maintain operational procedures that improve efficiency, accountability, and consistency.
• Assist in ensuring projects leave…