Preventive Maintenance Manager

Job Description

Position:
Preventive Maintenance Manager (40 hours/12 months)

Facilities Department

Cambridge is a vibrant, diverse city as well as a central hub of the nation's innovative economy. Educating approximately 7,000 students PreK-12+, the Cambridge Public Schools consists of diverse and dedicated faculty, cutting-edge technology, and innovative programs. While each of the CPS school communities is unique, they are joined in a shared vision of rigorous, joyful, and culturally responsive learning. Over 30% of CPS students speak a language other than English at home, and more than 70 languages are represented across the district.

Our schools proudly embrace this linguistic and cultural diversity while striving to establish high expectations for all students.

The Preventive Maintenance Manager oversees the operation, maintenance, and preventive care of building systems; supervises trades staff and contractors; manages maintenance schedules, work orders, budgets, and related records; ensures compliance with applicable codes, regulations, and district policies; and coordinates repairs, inspections, and projects to support safe, efficient, and well-maintained school facilities.

• Inspects and monitors building systems for deficiencies, work required, unusual conditions, indications of failure, leaks or noisy conditions that would indicate system problems. Reviews reports from vendors and consultants to manage required preventive and corrective work.
• Checks HVAC BMS systems to identify and correct comfort issues. Restore nonfunctioning HVAC equipment via alternate means until repairs are completed, such as overrides and installation of temporary equipment. Adjust HVAC systems to achieve maximum energy savings while maintaining user comfort. Uses BMS to extract data for energy analysis and performance metrics.
• Manages Computerized Maintenance Management System to enter equipment information, create preventive maintenance schedules, issue work orders, extracts data for reporting.
• Monitors fossil fuel usage and maintains a log as required.
• Ensures that all buildings and equipment are inspected and tested on a regular basis as determined by local, state and federal laws.

• Supervises trades staff , HVAC technicians, electricians, carpenters, plumbers and others.
• Reviews and approves work orders, weekly timesheets, overtime work, time off requests, purchases and other trades related matters.
• Evaluates work performed and provides timely feedback and instructions.
• Monitors maintenance budget and associated purchase orders.
• Ensures that building code and best practices are followed by the staff.

• Obtains cost information for budget purposes and procurement of equipment or repairs.
• Schedules and monitors contractors' work in all schools and ensures CPS policies and procedures are followed.
• Monitors, reviews and approves contractors work, quotes, proposals and invoices.
• Maintains records of work performed by contractors, drawings, manuals, warranty and other documents.

As the Preventive Maintenance Manager, you will possess many, though perhaps not all, of the following characteristics and qualifications:

• Bachelor's degree in facilities management, construction, civil or mechanical engineering or other related field required.
• Construction Supervisors License required or the ability to obtain one within the first year of employment.
• MCPPO Certification preferred.
• Minimum of 5 years Facilities Management experience in a management role. Experience in an educational setting is preferred. Experience in managing an unionized environment is preferred.
• Minimum of 5 years experience administering Computerized Maintenance Management Systems.
• Strong knowledge of all building trades, electrical, HVAC, plumbing and carpentry.
• A thorough understanding of building corrective and preventive maintenance processes.
• An understanding of "Green Building" design and construction, as well as a working knowledge of the LEEDS process and building commissioning procedures.
• Ability to work a flexible schedule and…