Facilities Manager

FACILITIES MANAGER Job Summary

This position is responsible for managing the physical facilities and related services including supplies; maintenance; housekeeping; security; heating, ventilation, and air conditioning (HVAC); and grounds maintenance. The position also has primary responsibility of controlling the buying decisions and setting policies for managing the facility’s supply chain and procurement of services.

• Facilities
  • Oversees continued development of office and sites (exteriors and interiors), building equipment, and grounds.
  • Monitors current inventory level of supplies and contacts appropriate vendors to secure bids and place orders. Confirms delivery, quality, and quantity of orders.
  • Coordinates and schedules maintenance and cleaning activities to ensure facilities are clean, safe, sanitary, and conducive to delivery of quality patient care.
  • Manages, coordinates, and monitors all maintenance contracts with outside vendors.
  • Oversees performance and maintains records of cyclical maintenance projects.
  • Coordinates and oversees building projects, including directing repair, construction, and renovation.
  • Oversees building security and safety. Implements procedures for handling, storing, safekeeping, and destruction of hazardous materials.
  • Assists with development and implementation of disaster plan.
  • Assists with training staff in use of fire extinguishers and evacuation procedures.
  • Other duties as assigned.
• Materials and Services Management
  • Builds relationships with supply and service vendors and lead contract negotiations for fair pricing.
  • Implements measures to reduce supply and service costs within budget constraints.
  • Manage central supply inventories, monitoring utilization, minimizing inventory while maintaining zero out of stock incidents, maintain accurate department charging and insure minimal leakage.
  • Reviewing Clinic department inventories to insure lean management.
  • Oversee the distribution of supplies.
  • Identify service improvement and saving opportunities analyzing purchase histories and materials and services utilization patterns.
  • Place orders and process payments in a timely fashion to avoid any late payment fees.
  • Address vendor complaints.

• High school diploma. Associate’s degree;
  Bachelor’s degree preferred.
• Materials & Resource Professional Certification preferred.

• 5+ years of experience in facilities management and materials management.
• Experience in health care organization preferred.
• Strong organizational and both verbal and written communication skills.
• Strong skills in Microsoft Excel and Power Point.

• Work consistently requires walking, standing, sitting, lifting, reaching, stooping, bending, pushing, and pulling.
• Must be able to lift and support weight of 75 pounds.
• Ability to concentrate on details.
• Use of computer for long periods of time.