Controller, Accounting, Financial Compliance

POSITION TITLE:

Controller

LOCATION:

Prairie State College Main Building

POSITION SUMMARY:

The Controller directs and oversees the College's accounting operations, ensuring accurate financial reporting, strong internal controls, and compliance with Illinois statutes, Illinois Community College Board (ICCB) requirements, GASB standards, and applicable federal regulations. This position supports the Chief Financial Officer and plays a critical role in stewarding public funds, supporting audits, grants, and board reporting.

The Controller will come into this position at a time where there is substantial rebuilding of team, policies, processes, and efficiency. This position will require the Controller to establish and implement the baseline accounting practices within the department and across the college. The Controller, in partnership with the Business Analyst will partner with departments across the College to ensure proper financial justification is presented with any new academic program, large purchase or new position.

The Controller is expected to be the key driver of accounting process and efficiency throughout the College. This position will present policy to the Management Committee and the Cabinet and ensure any new process and or policy is presented and understood by all. This position will also prepare all the financial material presented to the Board of Trustees at their monthly meeting.

This position will report to the Chief Financial Officer and will have a staff of nine with four direct reports;
Business Office Manager, Senior Accounting & Operations Manager, AP Specialist and Grants Manager.

Finance

D71

• Oversee all accounting operations, including the general ledger, accounts payable, student accounts (Business Office), payroll accounting, cash receipts, and fixed assets.
• Manage timely month-end and year-end close processes.
• Maintain fund accounting structures consistent with Illinois public community colleges, including the Education, Operations & Maintenance, Bond & Interest, Auxiliary, and Restricted funds.
• Develop and maintain accounting policies, procedures, and internal controls.
• Develop financial policies related to key accounting areas, including monthly, quarterly, and annual close processes; accounts payable; cash reporting; requisitions; payroll; and from/to due-to fund transfers.
• Ensure processes follow workflows that are efficient and effective.

• Prepare monthly and annual financial statements for senior leadership and the Board of Trustees.
• Coordinate ICCB fiscal reporting and ensure compliance with Illinois statutes and administrative rules.
• Coordinate the HLC reporting required for accreditation purposes.
• Coordinate the IPEDS financial components with Institutional Research.
• Ensure grant and capital project accounting compliance, including bond proceeds and state capital funds.
• Coordinate unclaimed property reporting, monitor and record the receipt of state and local tax funds, and ensure compliance with payroll tax payment and reporting requirements.

• Provide cash management oversight, detailing both incoming and outgoing cash projections on a weekly basis.
• Ensure billings and collections are completed on an ongoing basis and meet established objectives and metrics.
• Assess the College's property tax needs and prepare tax levy requests for CFO and Board approval.
• Manage the Working Cash account, including required withdrawals and replenishments.

• Provide oversight for the PSC Foundation's financial activities.
• Review and approve grant proposals from a budgetary standpoint, ensuring the College can support and report on the financial requirements.
• Support the preparation of bond issuance documents and statements.
• Maintain bond issue records and ensure the timely payment of bond principal and interest.

• Maintain fixed asset records and reconcile them to biannual inventory audits.
• Serve as the primary liaison to external auditors and coordinate PSC's and the Foundation's annual financial and single audits.

• Develop, in collaboration with the CFO, the department's short- and long-range goals consistent with senior management's directives.
• Coordinate with Information Technology to ensure users are maximizing the features of the ERP system.
• Collaborate with Budget, Human Resources, Financial Aid, Purchasing, and campus leadership.
• Engage in meetings, committees, task forces, and other activities as needed to represent the College's financial perspective.

• Supervise accounting staff and maintain appropriate segregation of duties.
• Provide training sessions on accounting policies and other relevant topics as needed.

• Perform other professional and administrative duties as…